The Law Mind

Western District of Virginia

W.D. Va. — local rules, ECF filing procedures, and judges’ standing orders, readable in full.

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Civil Rules (19)
3 Commencing an Action Return to Top
7 Service and Filing of Pleadings and Other Papers Return to Top
8 Redaction of Personal Data Identifiers from Pleadings Return to Top
9 Sealed Documents Return to Top
10 Communication with Jurors Return to Top
11 Pleadings and Motions Return to Top
12 Style of Motions Return to Top
16 Scheduling Orders Return to Top
26 Expert Disclosure Return to Top
32 Local Procedure for Guideline Sentencing. Return to Top
40 Scheduling of Cases for Trial Return to Top
51 Proposed Instructions Return to Top
54 Fees and Costs Return to Top
56 Summary Judgment-Time of Filing Return to Top
58 Collateral Payments Return to Top
59 Appeals From Conviction or Sentence by Magistrate Judge Return to Top
67 Deposit and Investment of Registry Funds Return to Top
73 Magistrate Judges Return to Top
83 Alternative Dispute Resolution Program Return to Top
Electronic Filing (ECF) Procedures
Electronic Case Filing Procedures
District Forms (32)
Administrative Procedures
Application for Refund of Fees Paid Electronically
Certificate of Sponsors - Attorney Admission
Consent to Proceed by Video Conference
Consent to Proceed by Video Conference Spanish
Corporate Disclosure Statement
EEOC Complaint
FAQs
Fingerprint Checklist
General Complaint
Instructions for Completing
Magistrate Consent Notice
Motion to Vacate, Set Aside, or Correct a Sentence      By a Person in Federal Custody - 2255
Petition for Relief from a Conviction or Sentence      By a Person in State Custody - 2254
Petition for Writ of Habeas Corpus by a Person in State or      Federal Custody - 2241
Prisoner Civil Complaint - § 1983, Bivens, or Federal Tort Claim
Redaction Request
Social Security Answer
Social Security Complaint
Waiver of Re-Arraignment
Waiver of Right to be Present at Criminal Proceeding
Waiver of Speedy Trial
Writ of Execution with Instructions
Zoom Participation Tips
AO83Summons in a Criminal Case - AO83
AO140Victim Address Change Form - AO140
AO239Application to Proceed in District Court Without Prepaying Fees or Costs (Long Form) - AO239
AO240Application to Proceed in District Court Without Prepaying Fees or Costs (Short Form) - AO240
USM-285Instructions for USM-285
USM-285Service of Process USM-285
AO435Transcript Order - AO435
AO440Summons in a Civil Action - AO440
National (AO) forms used in every district are searchable too — try “AO 440” or “subpoena to testify at a deposition” in Search.
Standing Orders & Judge Procedures (128)
Court-wide (126)
Abrogation of Certain Standing Orders S.O. 2010-3
Access to Files of United States Attorney's Office by United States Probation Office S.O. 2010-6
Access, Service, and Management of Sealed Documents S.O. 2025-13
Administrative Procedures
Adoption of Special Conditions of Probation and Supervised Released in Criminal Cases Involving Sex Offenses S.O. 2018-7
Amended Order Regarding Procedures for the Filing of Sealed Documents S.O. 2025-9
Amendment to the Advisory Committee Internal Operational Guidelines and CJA Attorney Panel Appointments S.O. 2014-6
Appendix A - Governing Reimbursement of Expenses in Pro Bono Cases 3/30/2021
Appointment of an Advisory Panel to Assist Court in its Determination as to the Appointment of a Magistrate Judge 7/24/2013
Appointment of CJA Advisory Committee S.O. 2026-5
Appointment of Members of the Bench and Bar Advisory Committee S.O. 2025-5
Authorization for Collection of Special Assessments and Fines Prior to Sentencing 6/2/1995
CJA Mentorship Guidelines 3/4/2025
CJA Reimbursements for Paralegals and Law Clerks S.O. 2020-02
Compassionate Release Cases Due to COVID-19 S.O. 2019-1
Corporate Disclosures 5/15/2000
Court Operations and Amendment of Standing Order 2021-11 S.O. 2021-16
Court Operations Under the Exigent Circumstances Created by COVID 19 Amended #2 S.O. 2020-5
Court Operations Under the Exigent Circumstances Created by COVID-19 Amended S.O. 2020-5
Court Operations Under the Exigent Circumstances Created by COVID-19: Phase I Reopening S.O. 2020-14
Court Operations Under the Exigent Circumstances Created by COVID-19: Postponement of Resumption of Criminal Trials Until August 31, 2020 S.O. 2020-10 and 2020-14
Court Operations Under the Exigent Circumstances Created by the Outbreak of COVID-19: COVID-19 Testing Order S.O. 2021-17
Court Operations Under the Exigent Circumstances Created by the Outbreak of COVID-19: Rescinding Weekly COVID-19 Testing S.O. 2021-17; S.O. 2022-3
Court Reporters S.O. 2017-2
Courthouse Entrance Requirements S.O. 2025-11
Courthouse Entrance Requirements S.O. 2025-7
Criminal Bond 12/10/75
Criminal Justice Act Plan 3/26/2026
Current Local Rules
Danville Division Criminal Hearings and Trials S.O. 2023-5
Designation of Standing Committees S.O. 2026-4
Division of Cases Among District Judges S.O. 2026-8
Division of Closed Criminal Cases Among District Judges S.O. 2024-12
Due Process Protections Act S.O. 2021-13
Employment Dispute Resolution Plan S.O. 2021-5
Equal Opportunity Plan 3/25/1987
Establishment of Local Rules Advisory Committee S.O. 2010-7
Establishment of the Plan for the Administration of the Bench and Bar Fund S.O. 2018-8
Expiration of Authorization of Video and Teleconference Hearings in Criminal Cases - Amended S.O. 2023-12
FAQs
Fugitive Master Docket 12/29/1999
Hughes v United States Sentence Reduction S.O. 2018-6
Implementation of NextGen S.O. 2020-18
Interim CJA Vouchers During COVID-19 S.O. 2020-8
Judge Ballou-Referral of Roanoke and Lynchburg Civil Cases to Magistrate Judge Memmer,  Charlottesville Civil Cases to Magistrate Judge Hoppe and Abingdon Civil Cases to Magistrate
Judge Cullen-Referral of Abingdon, Harrisonburg, Lynchburg and Roanoke Criminal Cases to Magistrate Judges S.O. 2025-17
Judge Cullen-Referral of Roanoke and Danville Civil Cases to Magistrate Judge Memmer S.O. 2023-24
Judge Cullen-Referral of Roanoke Civil Cases to Magistrate Judge Memmer and Harrisonburg Civil Cases to Magistrate Judge Hoppe S.O. 2025-15
Judge Dillon-Referral of Roanoke Criminal Cases to Magistrate Judge Memmer and Harrisonburg Criminal Cases to Magistrate Judge Hoppe S.O. 2026-9
Judge Jones-Referral of Abingdon, Charlottesville, Lynchburg and Roanoke Civil Cases to Magistrate Judge Sargent S.O. 2026-2
Judge Moon-Referral of Charlottesville Civil Cases to Magistrate Judge Hoppe S.O. 2026-7
Judge Moon-Referral of Charlottesville Criminal Cases to Magistrate Judge Hoppe S.O. 2023-14
Judge Moon-Referral of Lynchburg Civil Cases to Magistrate Judge Memmer S.O. 2026-6
Judge Moon-Referral of Lynchburg Criminal Cases to Magistrate Judge Memmer S.O. 2023-23
Judge Yoon-Referral of Charlottesville and Harrisonburg Civil Cases to Magistrate Judge Hoppe S.O. 2024-15
Judge Yoon-Referral of Charlottesville and Harrisonburg Criminal Cases to Magistrate Judge Hoppe S.O. 2025-12
Jury Excuses 11/16/1966
Magistrate Judge Utilization Plan 6/25/2025
Order Adjoining District Jurisdiction in Certain Criminal Matters by the U.S. Magistrate Judges 12/28/1993
Plan for Appointment of Counsel for Indigent Parties of Civil Cases 10/1/2018
Plan for the Administration of the Bench and Bar Fund 7/3/2023
Policy on Mask Wearing and Courthouse Entry due to COVID-19 S.O. 2022-8
Policy on Mask Wearing and Courthouse Entry due to COVID-19 S.O. 2023-2
Possession of Firearms, Dangerous Weapons, and Body Armor Inside Courthouses S.O. 2025-10
Postponement of Jury Trials Until April 1, 2021 S.O. 2021-4
Postponement of Jury Trials Until March 1, 2021 Amended S.O. 2020-10 and 2020-14
Pre-sentence Reports 7/6/1989
Presentence Reports S.O. 2015-8
Probation Records 7/1/1979
Probation Travel in GSA Vehicles 9/26/1991
Procedure for Secure Review of Presentence Report by Defense Counsel with Detained Defendants During COVID-19 Pandemic S.O. 2020-11
Procedures for Prisoner Cases and Provisions for Custody of Prisoners S.O. 2024-16
Procedures for Requesting Filing, Service, and Management of Highly Sensitive Documents S.O. 2024-5
Public Access to Remote Judicial Proceedings; Confidentiality of Pretrial Services Report S.O. 2020-12
Re-opening of Big Stone Gap Division 7/2/1979
Reappointment of Judge Pamela Meade Sargent 6/25/2021
Reauthorization of Video and Teleconference Hearings in Criminal Cases Under the Cares Act S.O. 2020-15
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act S.O. 2021-06
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act S.O. 2021-14
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act S.O. 2023-01
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act S.O. 2023-12
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act Second Amended S.O. 2020-15
Reauthorization of Video and Teleconferencing Hearings in Criminal Cases Under the Cares Act S.O. 2022-18
Recusal of Judges 6/22/1999
Reopening Clerk's Office Public Counter 2021-7
Restrictions on Visitors to Courthouses S.O. 2020-4
Restrictions on Visitors to Poff Federal Building S.O. 2020-6
Retroactive Application of the Fair Sentencing Act of 2010 under Section 404 of the First Step Act of 2018 S.O. 2019-1
Roanoke Division Operation Under Exigent Circumstances Created by COVID-19 S.O. 2020-21
Rules for Disciplinary Enforcement 11/4/1992
Rules for Disciplinary Enforcement Amendment 11/6/1998
Schedule A - National Park Service S.O. 2022-14
Schedule D - VA Medical Center S.O. 2021-20
Schedule J - United States Postal Service S.O. 2014-8
Schedule K - Smithsonian National Zoological Park Police S.O. 2018-2
Security Procedures for Roanoke Grand Jury S.O. 2014-7
Shared Services Initiative S.O. 2013-5
Social Security Cases Jasmine H. Yoon for Charlottesville and Harrisonburg S.O. 2025-2
Social Security Cases Michael F. Urbanski for Harrisonburg S.O. 2014-4
Social Security Cases Michael F. Urbanski, Elizabeth K. Dillon, Thomas T. Cullen, and Robert S. Ballou for Roanoke S.O. 2023-18
Social Security Cases Norman K. Moon for Lynchburg S.O. 2023-19
Social Security Cases Robert S. Ballou for Charlottesville S.O. 2023-21
Social Security Cases Thomas T. Cullen for Danville and Harrisonburg S.O. 2023-13
Social Security Cases Thomas T. Cullen for Roanoke and Harrisonburg S.O. 2025-16
Speedy Trial Act, 18 U.S.C. Section 3161 S.O. 2020-10
Suspension of Naturalization Ceremonies in the Western District of Virginia Eighth Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Fifth Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Fourth Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Second Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Seventh Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Sixth Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Tenth Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Third Amended S.O. 2020-3
Suspension of Naturalization Ceremonies in the Western District of Virginia Twelfth Amended S.O. 2020-3
Temporary Closure of Clerk's Office Public Counters S.O. 2020-9
The Appointment of An Advisory Panel of Citizens to Assist the Court in Its Determination as to the Appointment of a Magistrate Judge – 3/2/2026
The Appointment of an Advisory Panel of Citizens to Assist the Court in its Determination as to the Reappointment of a Magistrate Judge (Judge Hoppe) 2021-15
The Appointment of an Advisory Panel of Citizens to Assist the Court in its Determination as to the Reappointment of a Magistrate Judge (Judge Sargent) 2021-9
The Appointment of an Advisory Panel of Citizens to Assist the Court in its Determination as to the Reappointment of a Magistrate Judge Amended 2021-15
The Appointment of an Advisory Panel of Citizens to Assist the Court in its Determination of a Magistrate Judge - As Amended 3/27/2023
The Appointment of an Advisory Panel of Citizens to Assist the Court in its Determination of a Magistrate Judge 3/8/2023
Third Year Practice Rule 7/10/1974
Vacatur of Standing Order 2020-4 and Lifting Restrictions on Visitors to Courthouses S.O. 2021-12
Western District of Virginia Re-Opening Guidelines 6/4/2020
Zoom Participation Tips
Judge Dillon (1)
Administrative Procedures — Judge Dillon
Judge Memmer (1)
Sample Mediation Order — Judge Memmer
Tip: everything on this page is also retrievable in Search (“W.D. Va. LR 7.1”) and cited by Ask.