UNITED STATES DISTRICT COURT
SOUTHERN DISTRICT OF WEST VIRGINIA
GENERAL ORDER
RE: REFUND OF FEES
TERESAL.DEPPNER,CLEAK
U.S. District Court
Southern District of West Virginia
With the advent of the Case Management/Electronic Case Files (CM/ECF), filing parties
can inadvertently make erroneous or duplicate payments online. Accordingly, in March 2005, the
Judicial Conference approved limited refund authority by the courts when user errors in
electronic payments are made. (JCUS-MAR 05, p. 11.)
Accordingly, IT IS ORDERED that the judicial determination of a fee erroneously filed
is delegated to the Clerk of Court. The Clerk of Court, or designee, shall be authorized to refund
a fee erroneously paid:
(1) If it is discovered by the Court or the Clerk's Office that a fee has been
erroneously paid; or
(2) If an attorney files a request through motion, application or email for a fee refund,
and it can be determined by the Clerk of Court, or her designee, that the fee has
been erroneously paid.
IT IS FURTHER ORDERED that the refund shall be processed through the electronic
credit card system and the fee refund shall be entered on the docket.
The Court may consider remedial action, such as issuing an order to show cause, to
attorneys or law firms making repeated mistakes when submitting fees and requesting refunds.
This General Order supersedes the General Order previously entered April 19, 2013.
Dated this 5th day of August, 2015.
