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UNITED STATES DISTRICT COURT
7 WESTERN DISTRICT OF WASHINGTON
8
In Re:
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10 AMENDED CRIMINAL JUSTICE ACT GENERAL ORDER NO. 06-20
PLAN
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The Court hereby adopts the attached Amended Criminal Justice Act Plan for the United
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States District Court Western District of Washington, as approved by the Judicial Council for the
15
16
Ninth Circuit on April 6, 2020.
17 This Amended Criminal Justice Act Plan shall take effect April 6, 2020, and supersede
18 this Court’s prior Plan.
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The Federal Public Defender is directed to supply a copy of the Plan to all members of
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the CJA Panel.
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22 Dated this 8th day of April, 2020.
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A
RICARDO S. MARTINEZ
CHIEF UNITED STATES DISTRICT JUDGE
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UNITED STATES DISTRICT COURT
FOR THE WESTERN DISTRICT OF WASHINGTON
CRIMINAL JUSTICE ACT PLAN
APPENDIX A
OPERATION OF THE
CJA STANDING COMMITTEE
AMENDED MARCH 2019
I. RESPONSIBILITIES OF THE CJA STANDING COMMITTEE
A. The Standing Committee shall solicit applications for the CJA panels
from interested members of the bar of the Western District of Washington. The
Standing Committee shall promote participation on the panels in a manner which
facilitates and encourages racial, ethnic, and gender diversity, geographic balance,
and the inclusion of panel members who speak Spanish and other languages typically
spoken by residents of this district. The Committee shall consult the Defender
Services (DSO) Best Practices in devising a system for recruiting, interviewing, and
selecting panel members in order to achieve the goal of having a diverse CJA panel.
B. The Standing Committee shall compile all applications submitted by
attorneys wishing to participate on a CJA panel and shall periodically meet, at least
annually, to review the applications. For attorneys meeting the qualification standards
for inclusion on the panel, the Committee shall conduct such additional investigation
as is necessary to assure the Committee that the applicant has the requisite
character, standing in the bar, skill, and commitment to vigorous representation of the
accused to merit inclusion on the panel. Applicants who the Committee believes
should be added to a panel shall be referred to the Court with a recommendation
specifying which panel the Committee believes the applicant should be assigned to.
C. The Court may request the Standing Committee conduct additional
investigation of an applicant and the Committee shall act in accordance with directions
from the Court. Final decisions regarding inclusion on or removal from the panel will
be made by a majority of the judges of the district.
D. The Standing Committee shall ensure that the Tacoma panel includes
not less than twelve members and the Seattle panel includes not less than fifty
members. The emeritus, appellate, and capital case panels will have no size
restriction.
E. The Standing Committee shall monitor the size and operation of the
panels to assure that they meet the needs of current case load requirements. In
addition, the Committee, in conjunction with the CJA Administrator, shall monitor the
level of participation in training and case assignments of lawyers on the panels. It is
the expectation of the Court and Committee that panel lawyers actively participate in
training and accept appointments in numbers sufficient to remain current in the law.
Appendix A 03/19 i
F. Every year, the Committee will review a third of the members of the
panel, so that the entire CJA panel is reviewed every three years. During the review,
participating lawyers will be asked if they wish to remain on the panel. For those
attorneys wishing to remain on the CJA panel, the Committee shall solicit input from
the Court concerning the quality of representation provided by those lawyers. The
Committee will also consider whether the CJA panel member has declined cases
during the review period, how many cases the member has accepted and declined,
whether the member has participated in training opportunities, whether the member
has been the subject of any complaints, and whether the member continues to meet
the prerequisites and obligations of CJA panel members as set forth in the Plan and
its appendices. If a lawyer has been accepting appointments in sufficient numbers and
has consistently provided high quality representation, he or she will likely remain on
the panel.
G. If the Court or Committee has reservations concerning the quality of
representation provided by a panel lawyer, the Court may direct the Committee to take
such action as is necessary to remedy any perceived deficiency. If the Court
determines a panel lawyer has not demonstrated the skill or character necessary to
participate on the panel, it may direct that the lawyer be removed.
II. TRAINING REQUIREMENTS AND MENTORSHIP
A. The Standing Committee shall, in conjunction with the Federal Public
Defender and the CJA Resource Counsel (CJARC), provide regularly scheduled and
on-going training for members of the CJA panels. The Standing Committee should
establish training requirements and monitor compliance of panel members.
B. Attorneys new to the CJA panel will be assigned mentors by the
Standing Committee unless the attorney has significant and exemplary federal
criminal defense experience. Mentors will be lawyers from the panel or the Federal
Public Defender’s Office. Mentorship will continue for not less than one year. During
that time, the mentor will assist and monitor the new panel lawyer and report to the
Committee concerning his or her progress and ability. Input received may be used to
assess training needs and/or continued participation on the panel.
III. VOUCHER REVIEW
Whenever the Court is considering reducing a claim for compensation for non-
mathematical or non-technical reasons appointed counsel will be notified, afforded the
opportunity to comment and the option of referring the matter to the CJA Standing
Committee for review and preparation of a report and recommendation to the
presiding judge. The Committee shall meet as soon as practicable to review the
questioned claim. The Committee will review documentation related to the claim, the
record of the proceedings, and such other materials as necessary to assess the
reasonableness of the claim. The Committee shall submit a written recommendation
to the Court and counsel within thirty days of the request for review. The Committee’s
recommendation shall be guided by policies and standards for compensation as
Appendix A 03/19 ii
described in the Guide published by the Administrative Offices of the United States
Courts and this CJA Plan. In addition, the Committee shall consider, among other
factors, the following:
1. Whether the case goes to trial or ends with a guilty plea.
2. The number of defendants in the case.
3. Unusual characteristics of the defendant (unable to speak English, mental
health issues, particularly uncooperative).
4. Location of the defendant (e.g., amount of travel required for counsel to
meet with the defendant) and whether the defendant is in custody.
5. Type and number of crimes charged.
6. Complexity or novelty of legal issues (requiring unusually great amount of
legal research).
7. Number of witnesses presented by all parties at the trial or hearing.
8. Amount of pretrial discovery and investigation required, number of
documents, open or closed file case.
9. Number of motions in the case, number and length of hearings on motions
and other hearings, nature of hearings (evidentiary or mere argument).
10. Amount of trial preparation required.
11. Length of trial.
12. Length and complexity of sentencing hearing and severity of potential
sentence.
Following receipt of the Standing Committee’s report and recommendation, the
judge may request additional information from counsel or the Committee. The Court
should act promptly in finally certifying payment.
IV. COST EFFECTIVENESS MEASURES
A. The Standing Committee shall explore and develop cost effectiveness
measures for CJA representations. The Committee shall identify and provide to CJA
lawyers strategies including:
1. Use of a pool of experts and investigators who have agreed, in
nonspecialized cases, to provide their services at a discounted or most
reasonable cost.
Appendix A 03/19 iii
2. Use of a brief bank developed by the Federal Public Defender and made
available to panel attorneys.
3. Use of the internet and websites to facilitate information sharing, briefing,
and training.
4. Identification of paralegals and document technicians to provide assistance
in summarizing transcripts and organizing documents in complex litigation
cases in a cost efficient manner.
5. Assistance to panel lawyers in identifying “government rates” for
transportation and travel related expenses for attorneys, witnesses, and
experts through the panel administration team in the Federal Public
Defender’s Office.
6. Strategies for contact with the United States Attorney’s Office designed to
discuss and develop cost efficiencies associated with bail requests,
discovery disputes, management of complex cases, or other matters that
draw on the resources of the CJA.
7. Creation of relationships with the United States Marshal, Pretrial Services,
and the Probation Office to develop cost effective measures with those
agencies.
B. The Standing Committee, in cooperation with the FPD, CJA
Administrator, and CJA Resource Counsel, shall promptly provide panel lawyers with
current information concerning national and Ninth Circuit policies and initiatives
related to cost effectiveness, fiscal constraints, and changes in rules related to claims
for compensation.
C. The Committee, with the Federal Public Defender, will consider methods
for reducing the cost of prison visits by panel members, interpreters, and experts, and,
where appropriate, coordinate with the Bureau of Prisons to effectuate cost saving
measures.
V. YEAR-END REPORT
The Standing Committee shall prepare and provide a brief year-end report to
the Chief Judge of the Western District of Washington describing the fiscal year
operation of the panels. The report must include a summary of CJA payments to panel
members, information regarding all complaints received about panel members and
their disposition, information regarding training conducted, and the number of times
each panel attorney “passed” on appointments during the preceding year. The report
must also summarize the Committee’s annual review of panel members as described
in this Appendix.
Appendix A 03/19 iv
The CJA Administrator shall provide relevant statistical information to the
Standing Committee for inclusion in its yearly report of operations. The report of
operations shall cover the fiscal year and be submitted not later than January 31st.
Appendix A 03/19 v
UNITED STATES DISTRICT COURT
FOR THE WESTERN DISTRICT OF WASHINGTON
CRIMINAL JUSTICE ACT PLAN
APPENDIX B
I. ADMINISTRATION OF APPELLATE PANEL
A. The Federal Public Defender and CJA Administrator shall maintain a list
of qualified individuals to handle appointments on appeal. The list shall include
individuals with a proven commitment to the defense function, who are learned in the
practice of federal criminal law and have demonstrated excellence in writing skills.
B. In selecting individuals for placement on the appellate panel, the Federal
Public Defender shall take steps to ensure appropriate diversity and geographic
balance within the Western District of Washington and the inclusion of panel members
who speak Spanish and other languages typically spoken by residents of this district.
Appendix B 03/19 vi
UNITED STATES DISTRICT COURT
FOR THE WESTERN DISTRICT OF WASHINGTON
CRIMINAL JUSTICE ACT PLAN
APPENDIX C
PROVISIONS APPLICABLE IN CASES
INVOLVING THE DEATH PENALTY
I. STATUTORY AUTHORITY
A. The appointment and compensation of counsel and the approval and
payment of persons providing investigative, expert, and other services governed by
18 U.S.C. § 3005, 18 U.S.C. § 3599, Local Rule CR104(d), Volume 7A, Chapter 6, §§
610.10-630.60 of the Guidelines for Administration of the CJA (Guide), and the Ninth
Circuit Judicial Council CJA Policies and Procedures.
B. Detailed recommendations on the appointment and compensation of
counsel in federal death penalty cases were adopted by the Judicial Conference on
September 15, 1998 (JCUS-SEP 98, p. 22). In September 2010, the Defender
Services Committee endorsed revised commentary to the 1998 recommendations.
The recommendations and the accompanying revised commentary are set forth in
Appx. 6A (Recommendations Concerning the Cost and Quality of Defense
Representation (Updated Spencer Report, September 2010)) to Part A of the Guide.
C. The provisions of this Appendix apply to all capital cases whether
originating in a state court or a United States District Court.
II. APPOINTMENT OF COUNSEL IN CAPITAL CASES
A. At the outset of every capital case, the Court shall appoint two attorneys,
at least one of whom is experienced in and knowledgeable about the defense of death
penalty cases. 18 U.S.C. § 3005, 18 U.S.C. § 3599(a)(l) & (2).
B. While Courts should not appoint more than two attorneys unless
exceptional circumstances and good cause are shown, appointed counsel may, with
prior Court authorization, use the services of attorneys who work in association with
them, provided that the employment of such additional counsel (at a reduced hourly
rate) diminishes the total cost of representation or is required to meet time limits that
could not otherwise have been met.
Appendix C 03/19 vii
III. PROCEDURES FOR APPOINTMENT OF COUNSEL IN CAPITAL CASES
A. Appointment of counsel shall be made after consultation with and upon
the recommendation of the Federal Public Defender.
B. In evaluating the qualifications of counsel considered for appointment,
the Federal Public Defender shall consider the:
1. minimum experience standards set forth in 18 U.S.C. § 3599(b)-(d),
18 U.S.C. § 3005, and other applicable laws or rules including Local Rule
104(d);
2. qualification standards endorsed by bar associations and other legal
organizations regarding the quality of legal representation in capital cases;
3. recommendations of capital resource counsel, other federal public and
community defender organizations, and local and national criminal defense
organizations;
4. proposed counsel’s commitment to the defense of capital cases; and
5. availability and willingness of proposed counsel to accept the appointment
and to represent effectively the interests of the client.
C. Courts should ensure that all attorneys appointed in federal death
penalty cases are well qualified, by virtue of their prior defense experience, training,
and commitment, to serve as counsel in this highly specialized and demanding
litigation.
D. Ordinarily, “learned counsel” (see 18 U.S.C. § 3005) should have
distinguished prior experience in the trial, appeal, or post-conviction review of federal
death penalty cases, or distinguished prior experience in state death penalty trials,
appeals, or post-conviction review that, in combination with co-counsel, will assure
high-quality representation.
E. To facilitate this process the Federal Public Defender shall maintain a list
of counsel qualified to undertake capital representations.
F. The provisions of this section shall take effect whenever a defendant is
charged with a federal criminal offense for which the penalty of death is possible,
unless the government issues written notice at or before the initial appearance that the
government will not seek the death penalty or unless the Court orders that death is not
an applicable punishment upon conviction. If such written notice by the government
that it will not seek death as punishment is later withdrawn, the provisions set forth in
this section shall be implemented as soon after the withdrawal of the notice as is
practicable. In the event that counsel for the defendant has already been appointed or
Appendix C 03/19 viii
retained at the time the government either withdraws its notice not to seek the death
penalty or files a notice of intention to seek the death penalty, the provisions of this
section shall apply to permit the appointment of additional or substitute counsel if
necessary to comply with the qualification standards contained above and in
applicable rules and statutes. For cases originating in state court and subject to the
provisions of 28 U.S.C. § 2254, appointment of counsel shall be made as soon as
practicable after the state conviction is deemed final in order to assure timely filing in
this district.
G. Ordinarily the attorneys appointed to represent a death-sentenced
federal appellant should include at least one attorney who did not represent the
defendant at trial. Appointment of appellate counsel shall be made upon
recommendation of the Federal Public Defender who shall consider the attorney’s
experience in federal criminal appeals and capital appeals among other relevant
factors.
H. In appointing counsel in post-conviction habeas proceedings, the Court
shall consider the recommendation of the Federal Public Defender and the attorney’s
experience in such matters.
I. Under 18 U.S.C. § 3599(d), the presiding judicial officer, for good cause,
may appoint an attorney who may not qualify under 18 U.S.C. § 3599(b) or (c) but
who has the background, knowledge, and experience necessary to represent the
defendant properly in a capital case, giving due consideration to the seriousness of
the possible penalty and the unique and complex nature of the litigation. Such
appointments should be made after consultation with the Federal Public Defender.
J. In the interest of justice and judicial economy, unless precluded by a
conflict of interest, the Court should typically continue the appointment of state post-
conviction counsel if qualified under Guide, Vol. 7A, § 620.60.
K. The appointment of counsel in capital cases extends “throughout every
subsequent stage of judicial proceedings” as defined in 18 U.S.C. § 3599(e) and the
Guide, Vol. 7A, § 620.70.
IV. COMPENSATION IN CAPITAL CASES
A. Statutory maxima do not apply in capital cases. The Court will set the
rate at an amount not to exceed compensation limits set by the Judicial Conference
and reported in the Guide, Vol. 7A, § 620.60. In the interest of justice and in
furtherance of relevant statutory provisions regarding qualifications of counsel in
capital cases, the Court should compensate counsel at a rate sufficient to ensure
adequate compensation.
B. Pursuant to the Guide, Courts must discuss with appointed counsel, at
the outset of the case, the preparation and submission of a budget that will be subject
Appendix C 03/19 ix
to modification in light of facts and developments that emerge as the case proceeds.
The budget should be prepared with the assistance of case budgeting attorneys
and/or capital resource counsel where appropriate. The budgeting process should be
guided by § III of the Criminal Justice Act Policies and Procedures adopted by the
Judicial Council of the Ninth Circuit and those set forth in the Guide, Vol. 7A, §§
640.20-40.
Appendix C 03/19 x
UNITED STATES DISTRICT COURT
FOR THE WESTERN DISTRICT OF WASHINGTON
CRIMINAL JUSTICE ACT PLAN
APPENDIX D
CJA MENTOR PROGRAM SUMMARY
The CJA Mentor Program is designed to familiarize attorneys with federal
criminal defense in order to increase the pool of qualified applicants for the CJA Panel
and to promote diversity on the CJA Panel. The CJA Administration of the Federal
Public Defender’s Office will administer the Mentor Program.
The Mentor Program shall include two tiers. Applicants for both tiers must
become admitted to the United States District Court for the Western District of
Washington and the United States Court of Appeals for the Ninth Circuit upon
acceptance into the Mentor Program. They must have extensive experience in criminal
law and a demonstrated interest in representing individuals who lack the means to hire
an attorney. Applicants must also maintain a primary, satellite, or shared office in the
Western District of Washington and have sufficient resources and support to manage
CJA assignments. Qualified attorneys of any race, color, religion, sex, gender identity,
sexual orientation, age, national origin, or disability are encouraged to apply.
Tier I of the Mentor Program is intended for attorneys with little or no federal
criminal experience. It shall consist of appointment as associate counsel in two cases
and mandatory participation in training programs administered by the Federal Public
Defender. Participation in Tier I will be limited to the number of anticipated vacancies on
the CJA Panel at the time mentees are expected to complete the program.
Tier I mentees will be assigned to cases as close to the initiation of a case as
possible and mentees must remain as counsel through the case resolution. Mentees
are expected to appear and argue on the record and participate in every aspect of
the cases to which they are assigned. Tier I mentors shall be the lead attorneys for
these cases, will have ultimate responsibility for the cases, and must train and
supervise their mentees and appear in court for all court appearances in cases to
which they are assigned pursuant to the Mentor Program.
Tier I mentees shall be compensated at a rate of $115 per hour for case-related
work, and their mentors shall be compensated at the prevailing CJA hourly rate.
Tier II of the Mentor Program is intended for attorneys who have some federal
criminal experience but who could still benefit from additional guidance. It shall consist
of regular case appointments on cases that appear at the time of appointment to be less
complex. Tier II mentees shall be assigned an experienced CJA panel attorney to serve
as a mentor to provide up to ten hours of guidance on case-related work. Tier II
mentees must regularly attend the FPD training programs for CJA panel mentees.
Tier II mentees and their mentors shall be compensated at the prevailing CJA
rate.
Appendix D 01/20 i
Applicants to the CJA Panel may be approved for membership to the CJA Panel
without participation in either tier of the Mentor Program if they already possess
sufficient federal criminal experience. Participants in the Mentor Program shall be
selected and designated to a tier by the CJA Standing Committee.
Participation in the Mentor Program does not guarantee future approval to be placed
on the CJA Panel, nor does the program have a guaranteed or set length of time to
complete. Participants in Tier I of the Mentor Program will be eligible to apply to the CJA
Panel or to Tier II of the Mentor Program after completing two second chair
appointments and the required training programs.
Mentees and mentors may be removed if they are unable to meet the
expectations the Mentor Program as described above or if found to engage in unethical
or illegal conduct during participation in the Mentor Program.
Appendix D 01/20 ii
