UNITED STATES DISTRICff1Fi~lJRT
FOR THE DISTRlC.::f ~nr·1~J;'i(A::ij Cl UH r
IN RE: DISTRICT COURT FUND
DlSTf~lCT CF UT/\H
No. 16-005
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~y order of the Court, the United States District Court for the District of Utah establishes a
non-appropriated District Court Fund (Court Fund). The policies and provisions that govern the
Court Fund are set forth below.
A. . SOURCE OF FUNDS:
The Court establishes the following fees for obtaining and for maintaining active membership
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in the Bar of the Court.
1. ANNUAL REGISTRATION FEE: A fee of thirty dollars ($30), payable in advance
on an annual basis, for attorneys who have become members of the Bar of the Court, whose
membership is in good standing, and who wish to maintain their membership in an active
status.
2. PRO HAC VICE FEE: Afee of two-hundred fifty dollars ($250), payable upon
registration for the pro hac vice admission of attorneys who are not members of the Bar of
the Court and who do not contemplate regular practice in this Court but who have been
retained or otherwise assigned to represent a party in a matter before this Court.
The amount of these fees may be modified from time to time as deemed necessary by the
Court.
B. CUSTODIAN OF THE FUND:
The Clerk of Court shall serve as the custodian of the Court Fund.
C. DEPOSIT OF RECEIPTS:
As custodian of the Court Fund, the Clerk will ensurethat fees collected by the Court under
Section A shall be deposited to maintain sufficient liquid assets for authorized expenditures. All
receipts will be deposited in federally insured banking or savings institutions and, whenever possible,
placed into secure interest-bearing accounts or instruments. The funds shall not be intermingled with
funds in any official Court registry or other Court-related account, appropriated or non-appropriated.
D. APPLICABLE PROCEDURES:
Unless otherwise approved by a majority of the Judges of the Court, the Clerk generally shall
follow standard governmental procurement procedures as provided in Vol. 4, Chapter 6 of the Guide
to Judiciarv Policy before incurring financial obligations for products or services, including the
requesting of bids and properly managing and disposing of property purchased through the Court
Fund.E. APPROVAL OF EXJ>ENDITURES:
Proposed expenditures in excess of $25,000 will not be incurred without the prior approval of
the Clerk and Chief Judge.
F. DISBURSEMENT OF FUN:DS:
Disbursements from the Court Fund shall be authorized only by a two-signature check with
the original signatures of the Chief Judge and/or those individuals who have been designated by the
Chief Judge and whose signatures are on record at the institution holding the account as authorized
disbursing officers. (Typically these individuals will include the Chief Judge, the Clerk of Court, and
the Chief Deputy Clerk.) ·
G. COURT FUND COMMITTEE:
The Court Fund shall be administered by the Clerk of Court under the direction and in
consultation with a Court Fund Committee (Committee). Such Committee shall consist ofthe active
and senior Judges of the Court, with the Clerk of Court serving as the Committee Secretary.
H. GENERAL GUIDELINES:
The Court establishes the following broad and general purposes for which the expenditures
from the Court Fund may be authorized:
1. BAR CEREMONIES: To fund various expenses associated with bar swearing-in
and registration ceremonies, such as refreshments and supplemental materials
provided to new members of the Court's Bar.
2. COURT LEGALAND RELATED COSTS: To fund Court legal and related
expenses associated with defending the Court, its Judges, and other Court officials
acting in their official capacity in attorney discipline procedures, Employee Dispute
Resolution Plan matters, and other matters specifically approved by the Committee.
3. EDUCATIONAL PURPOSES: To fund Court-sponsored programs designed to
provide education and training in subject areas that will (1) increase public awareness
for the functions, purposes, and operations of the Court, (2) facilitate the work and
productivity of the Court, or (3) improve the legal skills and abilities of members of
the Court's Bar.
4. HISTORICAL PURPOSES: To fund Court-sponsored activities, projects, and
acquisitions for the purpose of enriching the historical record of the Court.
5. COURT BEAUTIFICATION/IMPROVEMENT PURPOSES: To fund building
beautification and/or improvements that typically do not fall under the funding
authority of either the General Services Administration or the appropriated funding
authority of the Court. Such expenditures typically will concern the interior of the
building and might include such projects as a permanent commemorative plaque, the
purchase of artwork, or for portraits of the Court's judges.
building and might include such projects as a permanent commemorative plaque, the
purchase of artwork, or for portraits of the Court's judges.
6. PUBLICATIONS: To fund the printing orpurchase and distribution ofcourt-related
publications that provide information and/or direction and guidance to members of
the Court's Bar and the public. Such expenditures normally would include purchase
of the pocket-sized copies of the United States Constitution and other related
materials for distribution to new attorneys, schools, and student visitors to the
courthouse.
7. FUND AUDIT: To fund audits of the Court Fund to be performed by an independent
and certified auditor.
8. OTHER PURPOSES: To fund such other purposes or projects for the benefit of the
bench and the bar, provided that they are approved by a majority of the members of
the Committee. Such purposes may include providing food and drink for judges,
court staff, and other appropriate officials during jury trials, court business meetings,
new judge swearing-in ceremonies, domestic and foreign visitor receptions, and
related :functions; the dues for Inns of Court and annual inactive Utah State Bar
license fees; and the purchase of items to promote the Court's education, community
outreach, and good will efforts, such as educational booklets and materials, novelties
with the Court's name and/or seal, and related items.
I. AUDIT OF THE FUND:
The Clerk of Court shall ensure that the Court Fund is audited on an annual basis by an
independent and certified auditor and that a copy of the audit report is provided to the Chief Judge. A
majority of the members of the Committee may request at any time a special audit of the Court Fund
by an independent and certified auditor.
J. AMENDMENTS TO THE POLICY STATEMENT:
This policy statement may be amended as necessary with the approval of the majority of the
Committee.
IT IS SO ORDERED.
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Dated this 3f5iay ofNovember, 2016
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Clark Waddoups, Judge
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. Brnce Judge David Sam, Senior Judge
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Tena Campbell, Senior Judge
