W.D. Tex. Standing Order — StandingOrderforEvidenceinAllCasesMO (OCR)

FILED January 18, 2024 CLERK, U.S. DISTRICT COURT WESTERN DISTRICT OF TEXAS IN THE UNITED STATES DISTRICT COURT __8¥: Toni Appelt FOR THE WESTERN DISTRICT OF TEXAS DEPUTY MIDLAND/ODESSA AND PECOS DIVISIONS STANDING ORDER FOR EVIDENCE IN ALL CASES Any party that intends to present evidence at trial that requires the use of technology must communicate their intention to the Courtroom Deputy one week in advance of trial. The Court will then determine whether the Court can provide sufficient equipment to present the evidence or, on rare occasion, whether the parties should provide their own technology. Counsel may request access to the courtroom in advance of trial to resolve technical issues and test audio/visual equipment. The parties must also provide the Courtroom Deputy with digital copies of their exhibits one week in advance of trial. Counsel must clip in advance all audio and video recordings provided to the Courtroom Deputy unless Counsel intends to play recordings in their entirety. Any recording that exceeds 500 megabytes must be segmented into clips to be run consecutively at trial and named accordingly. Files that do not meet the Jury Evidence Recording System requirements on the Court’s website,! along with proprietary, password protected, or otherwise locked files will not be accepted. Lidl” It is so ORDERED. SIGNED this 17th day of January, 2024. DAVIDCOUNTS UNITED STATES DISTRICT JUDGE | A quick reference guide to the JERS requirements is attached to this Standing Order. Jury Evidence Recording System (JERS) Requirements Time Frame for Submitting Exhibits All files must be submitted based on the deadline set by the presiding Judge or CRD associated with your case. Your timeliness in submitting these files will assist the Court in preparing for the trial. Exhibits submitted that do not meet the Court’s requirements will be returned for correction. How to Submit Electronic Files All files must be provided on a single storage device such as a USB, CD or DVD. Requirements for Exhibit File Types All electronic evidence must be provided using the following formats: ° Documents and Photographs: .pdf, .jpg, .bmp, .tif, .gif e Video and Audio Recordings: .avi, .wmv, .mpg, .mp3, .mp4, .wma, .wav, .3gpp VERY Important: The individual file size of documents (pdf) should not exceed 10 MB. Do not include active links or embedded launches in submitted PDF exhibits. The individual file size of audio and video should not exceed 500 MB. If possible, exhibits approaching or exceeding this size limit should be separated into multiple files. PDF documents can often be reduced significantly in size by using tools such as Adobe's "Reduce File Size" feature. Images can be significantly reduced in file size by lowering its resolution or dimensions, usually with minimal affect to viewing quality. Naming Your Files All file names MUST be named using the following naming convention, Not using this exact naming convention will cause problems in our office when uploading your exhibit files. The file name begins with the exhibit number, followed by an underscore to designate that the remaining text of the file name is the description of the exhibit. EXHIBIT Exhibit Number(underscore)Exhibit Description(.)File Exension OT = Example: 1”Photograph of Gun.PDF Note: An underscore MUST be placed between the exhibit number and exhibit description. DO NOT use an underscore anywhere else in the exhibit file name. SUB EXHIBIT Exhibit Number(dash)Sub Letter(Underscore)Exhibit Description(.)File Extension Example: 1-A_ Photograph of Gun Marked Up.pdf Note: For Sub Exhibits, place a dash between exhibit number and sub letter. The underscore is then placed after the sub letter. JERS Orders Exhibits in the Examples of Valid Exhibit File Names: following manner Exhibit Exhibit File Name Pr 1.Photograph 1_Photograph.jpg Eure # | Part 1.A.Photograph — Marked Up 1-A_Photograph Marked.jpg 7 TI 2.2009 Tax Return 2.2009 Tax Return.pdf 1 A2 2.A. Schedule F 2-A_Schedule F.pdf 1 AAI 2.A1. Schedule F Marked Up 2-A1_Schedule F Marked Up.pdf i AA2 2.A2. Schedule F Revised 2-A2_ Schedule F Revised.pd 1 AAAL 2.B. Schedule H 2-B_Schedule H.pdf 1 AAA2 1 Bl 3.Camera Footage 3_Camera Footage.wmv 1 B2 Identifying Your Exhibits The exhibit number needs to be clearly displayed on the first page of each exhibit. i.e. “P 1” or “Plaintiff Exhibit 1” appended on the bottom right hand corer, either typed or written on the following label: 2 Plaintiff's Exhibits ; Important i.e. “D 1” or “Defendant Exhibit 1” appended on the bottom right hand corner, either typed or written on the following label: Defendant's Exhibits i.e. “G 1” or “Government Exhibit 1” appended on the bottom right hand corner, either typed or written on the following label: Government's Exhibit ie. “J 1” or “Joint Exhibit 1” appended on the bottom right hand corner, either typed or written on the following label: Joint Exhibits O/LI/I9