IN THE UNITED STATES DISTRICT COURT 2022 JAH 26 AM Ii: 3G
FOR THE SOUTHERN DISTRICT OF OHIO
In Re:
COMPLIANCE WITH S. D. OHIO GENERAL ORDER 22-03
CIV. R. 5.l(c)
S. D. Ohio Civ. R. Rule 5.1 (c) provides in part,
"Except as provided herein or unless otherwise authorized by a Judge,
all documents shall be filed electronically as a text searchable PDF
using the ECF system except that documents filed by pro se litigants
may be filed on paper."
A persistent issue exists with documents that are not text searchable being filed in
CM/ECF. To address this problem, it is hereby ORDERED as follows:
1. When the Clerk's Office conducts the quality control of an attorney-filed entry,
the Clerk shall examine the document to determine whether it is text searchable. If the document
is found not in compliance with S. D. Ohio Civ. R. Rule 5.1 (c), the Clerk shall file a notice of
non-compliance. (Attached hereto and made a part hereof as Exhibit A.) The notice will instruct
the attorney to refile the document as a text searchable document within 24-hours or the
document will be stricken by the Court for non-compliance and/or other actions taken as deemed
appropriate by a judge.
2. After the 24-hours has expired, if the document has not been refiled, the Clerk
shall notify the presiding and referral judges by email of the non-compliance, including the case
number, the docket number of the document that is not compliant, the docket number of the
clerk's notice, and the deadline by which the attorney was to refile the document.
3. The judge shall review the document for non-compliance and issue a final order
of non-compliance (attached hereto and made a part hereof as Exhibit B), setting a 24-hour
deadline to refile the document as a text searchable document or risk the document being
stricken without the ability to refile the document in the future and/or other actions deemed
appropriate by the judge.
4. Pro se litigants may still file on paper (except for those in correctional facilities to
which the Court has furnished a scanner for electronic filing). When pro se filings are
typewritten, the Court has the capacity to make them text searchable and therefore more useful to
Court users.
IT IS SO ORDERED.
DATED: January 26, 2022
CHIEF UNITED STATES DISTRICT JUDGE
2
EXHIBIT A
IN THE UNITED STATES DISTRICT COURT
FOR THE SOUTHERN DISTRICT OF OHIO
EASTERN DIVISION
Plaintiff Name,
Plaintiff, Case No. #:##-cv-####
V. Judge Name
Defendant Name, Magistrate Judge Name
Defendants.
CLERK'S NOTICE OF NON-COMPLIANCE WITHS. D. OHIO CIV. R. RULE 5.1 (c)
S. D. Ohio Civ. R. Rule 5.1 (c) provides, "Except as provided herein or unless authorized
by a judge, all documents shall be filed electronically as a searchable text PDF ... "
The Clerk's Office has reviewed your filing, docket number [] and it appears that your
document is not text searchable and therefore is not in compliance with S. D. Ohio Civ. R. Rule
5.1 (c). You shall refile your document as a text searchable document, linking the document
back to the original filing within 24-hours. Failure to do so could result in your filing being
stricken from the docket and/or other actions deemed appropriate by the Judicial Officer
assigned to this case.
If you are unable to refile your document by the deadline, or you believe that your
original document is text searchable, you may file a motion in this case requesting an extension
of time to file the document or to request an additional review of the document in question.
Alternatively, you may call a Clerk's Office for any inquiries you may have about correcting the
issue.
Date Deputy Clerk
EXHIBITB
IN THE UNITED STATES DISTRICT COURT
FOR THE SOUTHERN DISTRICT OF OHIO
EASTERN DIVISION
Plaintiff Name,
Plaintiff, Case No. #:##-cv-####
V. Judge Name
Defendant Name, Magistrate Judge Name
Defendants.
ORDER REGARDING NON-COMPLIANCE WITHS. D. Ohio Civ. R. RULE 5.1 (c)
This matter is before the Court pursuant to the Clerk's Office notice of non-compliance
with S. D. Ohio Civ. R. Rule 5.1 (c) filed on [DATE]. After further review, the Court finds that
the document is not in compliance WITHS. D. Ohio Civ. R. Rule 5.1 (c) and hereby Orders the
refiling of document number[#] with 24-hours as a text searchable document. The document
shall be linked back to the original filing. Failure to comply with this Order could result in the
document being permanently stricken from the docket and/or other appropriate actions, including
sanctions.
If you are unable to refile your document by the deadline, or you believe the original
document is text searchable, you may file a motion in this case requesting an extension of time to
file the document or to request an additional review of the document in question. Alternatively,
you may call a Clerk's Office for any inquiries you may have about correcting the issue.
Date JUDGE NAME
United States District Court
