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In Re:
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FURTHER ORDER REGARDING
COURT OPERATIONS UNDER THE
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GENERAL ORDER NO. 20-17
ONGOING EXIGENT CIRCUMSTANCES
CREATED BY COVID-19
This Court issues this General Order as an additional Order in a series of General Orders
that the Court has issued in response to the continuing spread of the Coronavirus Disease 2019
(COVID-19) in the Southern District of Ohio and elsewhere. The Court continues to monitor
developments relating to the spread of COVID-19 and to make operational adjustments that seek
to preserve public access to the Court while also protecting the health of Court staff and the
constituencies that the Court serves. The specific purpose of this Order is to: announce the Court's
reopening to the public effective June 1, 2020; incorporate the Court's reopening document - the
Reconstitution Plan (incorporated herein and made a part hereof as Attachment I) - which sets
forth the operational parameters of reopening; and modify to the extent necessary the operational
parameters established in General Order 20-08, as that Order is set to expire on its own terms on
June 1, 2020. The provisions in this Order will become effective at that time.
When this Court issued General Order 20-08, on April 3, 2020, the COVID-19 outbreak
was continuing to grow in Ohio in an exponential fashion. In light of the public health risks
associated with the outbreak, the Court implemented various operational changes, including, for
example, continuing civil and criminal trials (whether jury or non-jury trial) that were scheduled
to begin before June 1, 2020, continuing any in-person motion hearings scheduled during that time,
ordering that initial appearances, detention hearings, and arraignments be conducted via video and
teleconference technology, continuing through June I, 2020 any plea hearings and sentencing
hearings for defendants not in custody, ordering that plea hearings and sentencing hearings for
defendants in custody occur, if at all, via video or teleconference technology, and closing the three
courthouses in the District to the public (subject to certain exceptions). The Court did not take
these steps lightly but found that they were both prudent and necessary given the state of the
COVID-19 pandemic at the time. In that regard, in adopting General Order 20-08, the Court
sought to follow the guidance that the Center for Disease Control (“CDC”) and the Ohio
Department of Health (“ODH”) were providing as to best practices for minimizing the spread of
COVID-19 and the magnitude of harm caused to Ohio’s citizens as a result of the highly contagious
disease.
Since the time that the Court adopted General Order 20-08, the Court has continued to
monitor developments relating to the COVID-19 outbreak in Ohio and has continued to review
CDC and ODH guidance. While new confirmed cases of COVID-19 continue to be reported
within the Court’s geographic boundaries, and indeed across the State of Ohio, the trend line of
confirmed cases indicates that the pandemic is no longer growing in exponential fashion in the
State, generally, or in the Southern District of Ohio, specifically, but to the contrary is trending
downward. As a result, the State of Ohio has announced it is easing some of the restrictions that
it imposed in an effort to prevent the disease from spreading in the State. The State has moved,
for example, to reopen retail businesses, bars and restaurants, parks, and certain sports facilities,
while at the same time continuing to encourage preventative measures such as social distancing,
wearing face masks in public, and washing hands frequently.
The Court has likewise determined that it can begin initial steps towards resuming more
normal operations, but that in doing so, the Court must be mindful that COVID-19 remains at large
in the State. In an attempt to balance the desire to reopen the Court to the fullest extent possible,
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while also accounting for the health concerns that may arise, the Court has adopted a
Reconstitution Plan that will guide the Court’s operations on a going forward basis starting June
1, 2020, when the Court will re-open to the public. The Reconstitution Plan is available on the
Court’s website (www.ohsd.uscourts.gov), and persons desiring more detailed information
regarding the Court’s operations under that Plan are encouraged to review it in its entirety. This
Order hereby ADOPTS that plan as set forth on the website. In summary, the plan provides that:
(1) The Courthouses in each of the three cities (the Joseph P. Kinneary Courthouse
(Columbus), the Potter Stewart Courthouse (Cincinnati), and the Walter H. Rice Courthouse
(Dayton)) will reopen to the public on June 1, 2020.
(2) The Court will be open for some on-site proceedings at the discretion of the
individual judicial officers, but the Court will continue to make efforts to minimize the number of
on-site court proceedings to protect the health and safety of staff and visitors.
(3) Some court personnel will begin to work on-site consistent with the needs of the
respective court units, but court personnel who are at high risk of complications from COVID-19
will continue to telework to the fullest extent possible.
(4) Consistent with the desire to minimize on-site proceedings for public health
reasons, the Court will extend Section 15000(b)(1) of the CARES Act to allow the option for
videoconference hearings in certain specified criminal proceedings, with the consent of the
defendant.
(5) The Probation and Pretrial Services Offices will begin to resume field operations
but will do so in a manner consistent with social distancing concerns.
(6) All visitors to each of the above-referenced Courthouses (including but not limited
to jurors or potential jurors, contractors, Naturalization petitioners, and attorneys) and employees
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are required to wear facial coverings (i.e., face masks) to gain admittance to the Courthouse and
must wear said facial coverings in the public common areas of the Courthouses, including
restrooms and break rooms.
(7) All visitors to the Courthouses will be subject to temperature screenings at the
Courthouse entrances and will be denied admittance if they have a temperature in excess of 100.4º.
Those visitors who are denied admittance will be requested to contact by telephone the office,
agency, or chambers to which they sought admittance in order to complete the business they came
to transact, or to explore alternatives to entering the Courthouse.
(8) Employees and visitors will be required to follow social-distancing and public-
health protocols including, but not limited to: maintaining six feet or more of separation; covering
coughs/sneezes with a tissue or upper sleeve; and using trash receptacles.
(9) The Court will not hold jury proceedings before June 22, 2020. When jury
proceedings resume, the Court will implement best practices to maximize juror safety, including,
but not limited to, spacing jurors farther apart in the courtroom during proceedings, minimizing
the size of the venire that is brought to the courtroom at any given time during jury selection,
maintaining appropriate social distancing while jurors enter and exit the courtroom, and ensuring
attorneys stay removed at least six feet from jurors.
(10) The Court will resume grand jury proceedings on June 1, 2020, but will implement
best practices to minimize the potential for exposure for grand jury participants by, for example:
using courtrooms or other large meeting rooms for grand jury deliberations, so that the grand jury
members can maintain appropriate social distancing, and having the judge come to the grand jury
deliberation room to accept the returns.
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While this is an attempt to summarize the Reconstitution Plan, that plan is the controlling
document. Accordingly, in the event of any inconsistencies between the information set forth
above and the Reconstitution Plan, the Plan governs.
The Court will continue to monitor developments relating to the COVID-19 outbreak in
Ohio and elsewhere, as well as the guidance from the CDC and the ODH. The Court will issue
further Orders as necessitated by such developments. This Order shall remain in effect until
amended or vacated.
IT IS SO ORDERED.
DATED: May 29, 2020
ALGENON L. MARBLEY
CHIEF UNITED STATES DISTRICT JUDGE
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ATTACHMENT 1
UNITED STATES DISTRICT COURT
FOR THE SOUTHERN DISTRICT OF OHIO
RECONSTITUTION PLAN
Purpose
The purpose of this Reconstitution Plan for the U.S. District Court for the Southern District of
Ohio is to provide a framework to reopen on Monday, June 1, 2020. Court operations since
March 16, 2020, have been severely impacted due to Coronavirus Disease 2019 (COVID-19).
Based on the frequency of information and guidance received from national, state and local
officials, and the Administrative Office of the U.S. Courts, flexibility is key in the review and
implementation of this Plan.
Executive Summary
COVID-19 is a mild to severe respiratory illness that is caused by a coronavirus, is transmitted
chiefly by contact with infectious material (such as respiratory droplets) or with objects or
surfaces contaminated by the causative virus, and is characterized especially by fever, cough, and
shortness of breath and may progress to pneumonia and respiratory failure.
Governor Mike DeWine declared a state of emergency for the State of Ohio on March 9, 2020,
to protect the well-being of Ohioans from the dangerous effects of COVID-19. In addition, a
prohibition on mass gatherings in the State of Ohio was placed into effect. Mass gatherings are
any event or formal or informal meeting that brings together 100 or more persons in a single
room or single space at the same time such as an auditorium, stadium, arena, large conference
room, meeting hall, theater, or any confined indoor or outdoor space.
In response to the outbreak of COVID-19 in the District, its exponential spread, the risk of
exposure for employees in each of the seats of Court and in an effort to protect the safety and
health of all those entering the Courthouses, on March 16, 2020, Chief Judge Algenon L.
Marbley communicated to the Court Family that telework should be allowed to the maximum
extent possible. That communication further provided that discretion rested with each respective
Judicial Officer, and Court Unit Executive (i.e., Clerk of Court, Chief U.S. Probation and Chief
U.S. Pretrial Services) to designate an on-site skeletal staff.
The Court has also entered multiple General Orders since March 12, 2020, as a result of court
operations affected by COVID-19. Pursuant to General Order 20-05, effective March 23, 2020,
which was extended by General Order 20-08 up to and through, June 1, 2020, the Courthouses
have remained closed to the public, with exceptions. The exceptions are family members (i.e.,
immediate family, spouses or significant others) of the defendants who are permitted to enter the
Courthouses, and the press to attend public sentencing hearings. Naturalization ceremonies also
were suspended through May 28, 2020 and that suspension has been further extended to June 11,
2020.
Criminal sentencings have been continued for defendants in custody. Sentencings of defendants
on bond have been extended. All criminal and civil hearings and trial dates have been continued.
Consistent with the CARES Act, initial appearances, detention hearings and arraignments, with
consent of the defendant, can take place through use of audio and video teleconferencing. All
grand jury proceedings except for 30-day cases or those that may be subject to the statute of
limitations have been continued. Individual Judicial Officers have discretion to conduct
emergency matters, limiting attendance to litigants and their counsel. In-court proceedings have
been minimized to the extent possible.
Although the Clerk’s Office intake areas are currently closed to the public, skeletal staff in each
of the three Courthouses have been available to open and screen mail, process payments, and to
answer questions or provide information by telephone. Drop boxes have been positioned at or
near the entrances to the Courthouses.
All Probation and Pretrial Services Offices are currently closed to the public but continue to
conduct business. Drug testing has continued. A Probation Duty Officer and Pretrial Services
Duty Officer have been available by telephone in the Courthouses.
Since the onset of the pandemic, guidance and information from many sources have been
reviewed on a daily basis which include the U.S. Department of Health, Centers for Disease
Control (CDC), the State of Ohio, the Administrative Office and other District Courts throughout
the United States. The U.S. Department of Health and Human Services in May 2020 issued a
document entitled CDC Activities and Initiatives Supporting COVID-19 Response and the
President’s Plan for Opening America Up Again. This Plan includes a multi-phase approach
which takes into account a downward trend of documented cases over a 14-day period (Phase 1);
a downward trajectory (or near-zero incidence) of documented cases for at least 14 days after
entering Phase 1 (Phase 2); and a downward trajectory (or near-zero incidence) of documented
cases for at least 14 days after entering Phase 2 (Phase 3). The statistical data reviewed for the
Southern District of Ohio and in the counties where the seats of Court are located demonstrate a
downward trend in COVID-19 cases (Appendix I). Also, on April 30, 2020, Dr. Amy Action of
the Ohio Department of Health issued an Order which included the reopening of Ohio
businesses, with exceptions.
As the Court began to plan its transition to reopening and operational on-site status on Monday,
June 1, 2020, the Court recognized the need for a Reconstitution Plan for the U.S. District Court
for the Southern District of Ohio to provide operational guidelines with respect to staffing
considerations; facial coverings (including masks); temperature taking and screening; employee
protocols; public protocols; the General Services Administration (GSA) facility plans,
specifically, cleaning and sanitation, signage and demarcations, and construction projects;
protocol for positive employee or building exposure, naturalization ceremonies; and petit juries
and grand juries. The Reconstitution Plan addresses these issues based on currently available
information. As new and updated guidance and information become available, the Court
recognizes that this Plan will likely require changes and amendments.
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Staffing Considerations
With respect to re-opening of the Court on June 1, 2020, each Judicial Officer will continue to
determine his or her on-site Chambers staff and/or Chambers telework staff, to include Law
Clerks, Courtroom Deputies, Judicial Assistants and Court Reporters. On-site court
proceedings should be minimized to the extent possible to protect the health and safety of staff
and visitors.
The Court Unit Executives (Clerk of Court, U.S. Probation Chief and U.S. Pretrial Services
Chief) will continue to determine operational on-site and telework staff for their respective
court units.
Pursuant to Director Duff’s Administrative Office Memorandum dated April 24, 2020,
considerations, such as extended full-time telework, should be given for employees requesting
reasonable accommodations (i.e., children’s schools or daycare closed, fear or increased risk
of exposure when using mass transit, caring for ill or vulnerable relatives in household, etc.);
and employees who may be vulnerable individuals (people 65 years or older and/or people of
all ages with underlying medical conditions particularly if not well-controlled, including those
who suffer from chronic lung disease, moderate to severe asthma, serious heart conditions,
immune disorders, obesity, diabetes, or chronic kidney or liver disease).
Section 15000(b)(1) of the CARES Act will remain in effect until further notice. This will
provide a continued option for videoconference hearings in certain specified criminal
proceedings, with the consent of the defendant. In addition, the Court expects Judicial Officers
may choose to continue offering audio and videoconferencing options in other appropriate
proceedings. Use of such technology can minimize the need for on-site employees (i.e., Law
Clerks, Courtroom Deputies, Judicial Assistants and Court Reporters).
The Clerk’s Office has surveyed employees to determine if they self-identify as vulnerable
individuals; if they provide care for vulnerable individuals; if they have concerns with mass
transit (especially in Cincinnati where mass transit is frequently utilized); and if they need to
extend telework and for what reasons. Based on the results of the survey, reasonable
accommodations will be made on a case-by-case basis. Operational staffing levels will be
maintained.
Probation plans to bring staff back to work slowly with most employees initially continuing to
telework. The Probation Office in each of the Courthouses will be staffed by a duty support staff
member and a duty probation officer. Probation Officers will begin to perform field work seeing
high risk clients first and then gradually transitioning to seeing everyone under supervision. The
field contact protocols will require Probation Officers to maintain proper social distancing and
initially, to not enter homes. Probation Officers will also instruct individuals under supervision
to not report to the office unless it is an emergency or for drug testing. Drug testing will result in
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some individuals physically reporting to the Probation Office, but the Office will arrange
scheduling so there are no more than 10 such individuals per day in each Probation Office.
Pretrial Services plans to continue their current telework rotation in place. This is subject to
change if operational demands/needs increase. An increase in field work is anticipated with
limited office visits from individuals.
With the increase in on-site staffing on June 1, 2020, Information Technology Shared Services
will increase the number of on-site employees from one to two in the Courthouses.
Facial Coverings
To reduce the spread of COVID-19, all visitors (including, but not limited to, jurors,
contractors, naturalization petitioners, and attorneys) and employees (including Judicial
Officers) are required wear facial coverings (which include masks) in public common areas of
the Courthouses. Each Judicial Officer or Court Unit Executive has discretion with respect to
employees wearing of facial coverings (which include masks) in his or her respective court
space (including chambers and offices).
The procurement and distribution of masks for judiciary employees, judiciary contractors and
judiciary visitors are justified to mitigate exposure to COVID-19 within the Courthouses.
Disposable masks will be provided to visitors and reusable, machine washable masks will be
provided to all employees.
Temperature Taking and Screening
To reduce the spread of COVID-19, effective June 1, 2020, all visitors (including, but not
limited to, jurors, contractors, naturalization petitioners, and attorneys) are required to have
their temperature taken and be screened at entrances to the Courthouses. Prior to the start of
each workday, employees (including Judicial Officers) will be required to self-screen their
temperatures at home. Employees having temperatures greater than 100.4 degrees shall not
enter the Courthouses; shall remain at home under self-quarantine for fourteen calendar days
in telework status if they feel able to perform telework; and shall not return to work prior to
the expiration of the fourteen day period, unless they can provide documentation from their
physician to return to work. Employees, by the act of swiping their Facility Access Card to
gain entry into the Courthouses, certify that they have self-screened at home prior to the start
of each workday and that they do not have a temperature over 100.4 degrees. Infrared, digital
thermometers have also been purchased for each Chambers and for Clerk’s Offices, Probation
and Pretrial Offices in all of the Courthouses; thus, each Judicial Officer or Court Unit
Executive may use such thermometer to conduct a temperature test if he or she deems it
appropriate.
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The Court has retained an independent contractor to conduct entry screening at each Courthouse.
Although an elevated temperature may not indicate the presence of COVID-19, the taking of
temperatures and screening of visitors and employees are proactive measures to reduce the
spread of COVID-19 and demonstrate due diligence on the Court’s part to protect employees to
the greatest extent possible.
The Court has ordered infrared thermometers for each respective Chambers and Clerk’s Office,
Probation and Pretrial Services for the taking of employee temperatures. Sanitary wipes will
also be provided.
Employee Protocols
To reduce the possible spread of COVID-19, employees must follow the protocols set forth
below:
• Employees are to use the designated employee entrance;
• Face coverings;
• Gloves are available for use as needed;
• Temperature screenings;
• Employees having temperatures greater than 100.4 degrees shall not enter the
Courthouses; shall remain at home under self-quarantine for fourteen calendar days in
telework status if they feel able to perform telework; and shall not return to work prior to
the expiration of the fourteen day period, unless they can provide documentation from
their physician to return to work;
• Employees who are sick need to stay at home;
• Employees must use basic hygiene (washing hands frequently with soap/hand sanitizer;
avoiding touching noses, mouths, and eyes; and covering coughs/sneezes with a tissue or
upper sleeve);
• Social distancing is required in that employees must maintain a separation of at least six
feet from each other. If circumstances warrant employees to be within 6 feet from others,
facial coverings are mandatory;
• Employees must minimize situations where groups of people are crowded together (using
e-mail, phones and text messages to communicate and maintaining 6 feet of separation
when meetings are necessary);
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• Each Chambers and court unit are responsible for ensuring required social distancing
between employees;
• Employee gatherings in common spaces such as breakrooms, snack bars, and conference
rooms, must adhere to social distancing;
• Employees must avoid shaking hands and always washing hands or using a hand sanitizer
after contact with others;
• Employees must use trash receptacles;
• Employees will be provided disinfecting wipes within their respective work areas and
must keep surfaces, telephones, and computer equipment clean by properly utilizing safe
and harmless disinfectants registered by the U.S. Environmental Protection Agency
(EPA); and
• Employees must contact GSA if there is a known case of COVID-19 in the Courthouses.
GSA will perform a deep cleaning of the area or facility to include contracting with a
remediation contractor.
Public Protocols
To reduce the possible spread of COVID-19, visitors must follow the protocols set forth below:
• Face coverings;
• Temperature screenings;
• All visitors to the Courthouses will be subject to temperature screenings at the
Courthouse entrances and will be denied admittance if they have a temperature in excess
of 100.4º. Those visitors who are denied admittance will be requested to contact by
telephone the office, agency, or chambers to which they sought admittance in order to
complete the business they came to transact, or to explore alternatives to entering the
Courthouse;
• Visitors who are sick should not attempt to enter the Courthouse;
• Visitors must use basic hygiene (washing hands frequently with soap/hand sanitizer;
avoiding touching noses, mouths, and eyes; and covering coughs/sneezes with a tissue or
upper sleeve);
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• Visitors must maintain a separation of at least 6 feet from others (avoiding shaking hands
and always washing hands or using a hand sanitizer after contact with others);
• Visitors must use trash receptacles; and
• Visitors must minimize situations where groups of people are crowded together (using e-
mail, phones and text messages to communicate and maintaining 6 feet of separation
when meetings are necessary).
GSA – Facility Protocol
GSA’s cleaning contractors will continue to exercise vigilance and diligence in cleaning
processes, especially with increasing numbers of visitors and employees to the Courthouses
beginning on June 1, 2020.
GSA will provide cleaning services in the Courthouses in compliance with the guidance issued
by the CDC to protect employees, contractors, and visitors. These standards include the routine
cleaning and disinfection of high-touch surfaces in common and high traffic areas. The
following scopes of work describe the goals that GSA expects to achieve from the enhanced
custodial services to further mitigate the spread of the COVID-19 virus.
Over the last several weeks the custodial staff in each Courthouse has been executing detailed
cleaning and disinfecting of all common areas and available offices, chambers and courtrooms
due to the lower volume of building occupancy and lightened custodial demands. When the
Court re-opens on June 1, this level of service will continue as part of daily, routine cleaning as
defined in Scope 1. Individual chambers or offices may work with their respective facility
manager to perform an additional routine cleaning and disinfecting prior to re-occupancy.
Furthermore, a process has been established for the Court to request higher levels of cleaning
where needed as defined in Scope 2, which will require a Reimbursable Work Authorization
(RWA) funded by the Court. GSA requests 24-hour notice in advance of any such need. This
scope provides for additional disinfection such as if a Judicial Officer has an in-court proceeding
and wishes to have an additional cleaning implemented for his or her courtroom.
Finally, GSA will continue conducting focused cleaning and disinfection whenever there is a
suspected COVID-19 incident as defined in Scope 3.
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Scope 1 ‘Regular Custodial Services’: This scope covers routine cleaning and disinfection.
1. The Contractor shall perform all custodial services specified in the applicable custodial
contracts, including the regular cleaning of surfaces using cleaning products compatible
with the surfaces cleaned.
2. The Contractor shall routinely wipe down all solid, high contact surfaces in common and
high traffic areas using a disinfectant from the EPA-registered list of products identified
as effective against Novel Coronavirus SARS-CoV-2 (see updated list), or other product
containing the same active ingredient(s) at the same or greater concentration than those
on the list. The Contractor shall use the product in accordance with directions provided
by the manufacturer. The Contractor shall wear disposable gloves (e.g., latex, nitrile,
etc.), facemasks, and any additional personal protective equipment (PPE) as
recommended by the cleaning and disinfectant product manufacturers. Disinfection
application and products should be chosen so as to not damage interior finishes or
furnishings including GSA’s Fine Arts Collections and murals, and historic materials and
finishes. “Routinely,” for purposes of this scope, is defined as being in accordance with
applicable guidance from the Centers For Disease Control and Prevention (CDC), but is
no less than once daily.
Examples of solid, high contact surfaces in common and high traffic areas include but are
not limited to: handrails, door knobs, key cards, light switches, countertops, water faucets
and handles, elevator buttons, sinks, toilets and control handles, table tops, restroom stall
handles, toilet paper and other paper dispensers, door handles and push plates, water
cooler and drinking fountain controls. Disinfected surfaces should be allowed to air dry.
Providing disposable disinfectant wipes and the wiping down of agency owned
equipment such as telephones, computers, keyboards, docking stations, computer power
supplies, and computer mouse, personal fans and heaters, desk lighting, etc. remains the
responsibility of each building occupant.
Scope 2 ‘Additional Regular Cleaning and Disinfection’: This scope is intended to be used in
response to the aforementioned agency requests for additional cleaning and disinfection.
1. The Contractor shall wear disposable gloves (e.g., latex, nitrile, etc.), facemasks, and any
additional personal protective equipment (PPE) as recommended by the cleaning and
disinfectant product manufacturers.
2. The Contractor shall clean all visibly dirty surfaces using general detergents or cleaning
products compatible with the surface materials being cleaned and in accordance with
directions provided by the product manufacturer.
3. The Contractor shall wipe down all solid, high contact surfaces using a disinfectant from
the EPA-registered list of products identified as effective against Novel Coronavirus
SARS-CoV-2 (see list), or other product containing the same active ingredient(s) at the
same or greater concentration than those on the list.
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The Contractor shall use all products in accordance with directions provided by the
manufacturer. Examples of solid, high contact surfaces include but are not limited to: handrails,
door knobs, key cards, light switches, countertops, water faucets and handles, work surfaces,
computer keypads and mouse, elevator buttons, sinks, toilets and control handles, restroom stall
handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and
drinking fountain controls. Disinfected surfaces should be allowed to air dry.
Scope 3 ‘Detail Cleaning and Disinfection’ (COVID-19 incident): This procedure is to be
followed whenever a novel coronavirus (COVID-19) event occurs. A COVID-19 event is
defined as an instance when someone enters or occupies a building who is confirmed or
suspected to have COVID-19 or who has at least two of the following symptoms: cough,
shortness of breath, chills, repeated shaking with chills, fever, headache, muscle pain, sore throat,
or new loss of taste or smell.
1. Steps: The facility manager, owner, Designated Official or delegated representative shall
perform the following steps before initiating cleaning and disinfection procedures:
a. identify all areas in the facility that the individual(s) was in, to the greatest extent
possible, including marking printed building floor plans as necessary to clearly
identify the affected locations that require detail cleaning and disinfecting.
b. empty the aforementioned area(s) of occupants and closed the area for up to 24
hours, where feasible. The area can still be used for emergency egress as needed
during that time.
c. open available doors and windows or increase outside air to the isolated area(s)
for the closed duration. This closing and airing process is to allow any airborne
droplets to settle prior to cleaning and disinfecting.
2. Qualifications: The Contractor performing the work must have the required supplies
and the Contractor staff shall be trained in current blood-borne pathogens requirements,
as defined by OSHA (29 C.F.R. 1910.1030). The minimum supplies required are
detergents and/or soaps compatible with the surfaces being cleaned, and disinfectant
products either registered by the Environmental Protection Agency (EPA) as effective
against emerging infectious agents (list) or equivalent products containing the same
active ingredient(s) in similar or greater concentration levels as those listed by EPA.
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3. Procedures:
a. The Contractor shall submit to the Contracting Officer’s Representative or their
designee for review and approval, any proposed disinfectants, prior to use.
b. Once approved, the Contractor shall use all cleaning and disinfectant products in
accordance with the manufacturer’s directions.
c. Prior to entering the area, the Contractor shall don appropriate personal protective
equipment (PPE) required for the specific cleaners and disinfectants used. At
minimum, contractors shall wear nitrile, latex or similar non-cloth disposable
gloves, and facemasks.
d. The Contractor shall clean all high contact, solid surfaces in the affected area(s)
free of any visible dirt or grime using the cleaning products. The Contractor shall
also clean any porous surfaces that contain visible contamination to the extent
feasible, using products compatible with those surfaces. Visible contamination is
defined as surfaces soiled with phlegm, saliva, vomit, or a similar bodily fluid.
Dirt and grime and not considered contamination for purposes of this procedure.
e. The Contractor shall disinfect all solid, high contact surfaces in the affected
area(s) using the approved disinfectant. Disinfectant shall be applied in such a
manner as to ensure solid surfaces are visibly moist. The Contractor shall also
take extreme care to avoid damage to telecommunications and electronic
equipment, GSA’s Fine Arts Collections, historic materials and finishes, as well
as any cloth surface, carpeting, and wood furnishings, during the application of
any disinfectant. Solid, high contact surfaces include but are not limited to:
handrails, door knobs, key cards, keyboards, computer mouse, touch screens, light
switches, countertops, table tops, water faucets and handles, work surfaces,
elevator buttons, sinks, toilets and control handles, restroom stall handles, toilet
paper and other paper dispensers, door handles and push plates, water cooler and
drinking fountain controls.
f. The Contractor shall allow disinfectant to remain on surfaces until air dry.
g. The Contractor shall place used supplies including gloves, rags, containers in
sealed plastic trash bags. Bags should be tied shut and disposed of as ordinary
waste.
h. Once the affected area(s) have been cleaned and disinfected dried, they can be
opened back up to regular occupancy and use.
GSA has and will continue to make hand sanitizers available in common spaces throughout the
Courthouses. GSA is working with vendors to increase the prevalence of these stations and they
plan to include additional areas such as elevator lobbies and highly trafficked corridors as supply
allows.
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GSA and the Court will implement signage and demarcations to ensure social distancing in
common areas and court space.
GSA is preparing common areas in the Courthouses to ensure proper social distancing as visitors
and employees return to the Courthouses. Signage requiring employees and the public to
observe safe social distancing and practice proper hygiene and disinfection procedures will be
implemented. This will be supplemented by floor markings in high traffic areas and tight
confines such as stairwells, restrooms, elevators and queuing zones. Below are some examples
of what may be seen in each Courthouse:
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NOTICE NOTICE 6
APART
FEETI
We Are Practicing LIMIT THE NUMBER OF
Social Distancing PERSONS ON THE ELEVATOR
o~o~o TO HELP STOP THE
SPREAD OF INFECTION
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To the extent possible and with the Judicial Officer’s approval in his or her court space,
construction projects should continue.
The AO has provided guidance that the Court will likely be financially liable for any additional
costs associated with delaying work of construction projects. The Court has had continued
conversations with GSA with respect to pending and on-going projects. GSA and the Court will
collaboratively work together on any mitigation options with respect to contractors and to
minimize their exposure to and interactions with Judicial Officers and employees in the
Courthouses.
11
Protocol for Positive Employee or Building Exposure
The following procedures will be used in a GSA-controlled building in the event of a COVID-
19-related incident:
• A COVID-19 incident is defined as an instance when someone enters or occupies a
building who is confirmed (positive test) or suspected to have COVID-19;
• The impacted agency will notify the GSA facility manager;
• The GSA facility manager and the Designated Official (DO) will then notify other
building occupants, including contractors working in the building;
• GSA and the impacted agency shall immediately work to identify all areas in the facility
the individual(s) were in, to the greatest extent possible, including marking printed floor
plans as necessary to clearly identify the affected locations requiring cleaning and
disinfecting. Once an employee who is a member of the Court Family (District Court
including Clerk’s Offices, Probation Offices and Probation Offices) has tested positive or
is suspected to have COVID-19, the employee’s supervisor is to utilize the Contract
Tracing Template from the Administrative Office of the United States Courts (Appendix
II) to quickly identify the locations the employee has visited and contacts he/she had
starting five days before the employee began developing symptoms;
• GSA, the DO and the impacted agency will empty the aforementioned area(s) of
occupants for up to 24 hours, where feasible;
• GSA will consult with the Region 5 Industrial Hygienist to ensure that GSA is
contracting for cleaning services compliant with current CDC and EPA guidelines;
• GSA will contact qualified contractors for response using the “GSA Cleaning &
Disinfection Procedures” guidelines for infection control;
• The portion of the facility accessed by the infected individual(s) will be cleaned and
disinfected; and
• Once the affected area(s) have been cleaned and disinfectant dried, they can be opened
back up for regular occupancy and use.
12
Naturalization Ceremonies
Naturalization proceedings in each seat of Court will resume utilizing large, cost-efficient and
off-site facilities to alleviate petitioner backlogs and comply with social distancing.
As stated earlier, naturalization proceedings are currently suspended in the District through June
11, 2020. As of Monday, May 18, upon verification with the U.S. Citizenship and Immigration
Services, a backlog of 1,245 petitioners in the District (approximately 785 of whom are in
Columbus, 341 of whom are in Cincinnati and 119 of whom are in Dayton). Holding
naturalization ceremonies in large, off-site facilities will also comply with overall guidance from
health and government officials by maintaining social distancing and reducing visitors to the
Courthouses.
Petit Jury Proceedings
Jury trials in criminal cases will begin no earlier than June 22, 2020, and in civil cases no
earlier than July 6, 2020. For jury trials, in order to comply with social distancing rules, the
Court will use both the jury box and the gallery to accommodate the jury. Before beginning
jury trials, the Court will adopt best practices for conducting such trials.
Pursuant to Director Duff’s Administrative Office Memorandum dated May 7, 2020, a Jury
Subgroup of the Judiciary’s COVID-19 Task Force, comprised primarily of district judges, has
been formed to develop guidance for district courts as they begin phased-in resumption of petit
and grand jury proceedings. The Judicial Officers of this Court agree to accept guidance from
the Jury Subgroup and have agreed that jury trials in criminal cases will not begin earlier than
June 22, 2020 and jury trials in civil cases will not begin earlier than July 6, 2020.
An operations subgroup led by the Court Architect has conducted a districtwide assessment of
court spaces to include jury assembly rooms and district and magistrate judge courtrooms
(Appendix III). Its scope of work included determinations of the seating capacities, with social
distancing of jury assembly rooms and district and magistrate judge courtrooms in the
Courthouses for petit jury venires, trials and deliberations, and grand juries. The Court will
provide masks and gloves to jurors. With respect to witnesses and jurors, the possible
procurement and installation of plexiglass in courtrooms and use of face shields are being
explored.
With respect to Petit Juries, jury trials can be held in our courtrooms utilizing both the jury box
and the gallery to accommodate our juries and at the same time comply with social distancing
rules. If necessary, spectators can occupy whatever space remains in the courtroom and can be
accommodated in overflow courtrooms or rooms through videoconference technology.
13
To accomplish these goals, judicial officers and jury supervisors in the respective seats of court
will follow these recommendations:
PROCEDURES FOR RESUMING JURY SELECTIONS AND JURY TRIALS
• Plan well in advance to ensure you have an adequate supply of jurors to report;
• Add additional time between summonsing and having jurors report, to provide time to
process excuses, etc.;
• Include a statement from the court concerning our response to COVID-19 with summons
mailings (sample statement attached – Appendix IV);
• Create a unique COVID-19 excuse code in JMS to track juror deferrals and excuses;
• Stagger reporting times by the number that can be called in safely with social distancing;
o Consider bringing up much smaller panels to the courtroom to increase social
distancing;
• Temperature and exposure screening before entering Courthouses;
o Consider asking health related questions;
• Provide face coverings for jurors and court staff;
• Require compliance with social distancing guidelines for the jury assembly rooms and
courtrooms;
o Block off chairs in jury assembly room to create social distancing;
o Spread jury members across the jury box and gallery to increase their person-to-
person separation;
o Allow the jury to use the courtroom or alternate large room for deliberations to
increase social distancing;
• Have facilities staff determine the seating capacity of jury assembly rooms and courtrooms
with 6’ social distancing requirement;
o Data provided by facilities staff as to the seating capacity of jury assembly rooms and
courtrooms with 6’ social distancing requirement can assist in planning the space(s)
needed;
14
• Conduct dress rehearsals utilizing employees in advance of petit jury venires, trials and
deliberations;
• Avoid directly exchanging documents (juror badges) with jurors;
o Use disposable temporary “stick on” juror badges;
• Restrooms for jurors – restrict restroom facilities in jury areas for jurors only;
• Have hand sanitizer or wipes available for jurors throughout the Courthouse;
• Clean all high touch surfaces;
• Make certain jurors see staff cleaning so they know it is being done;
• Require/request jurors wash hands and/or use hand sanitizer when entering and leaving
courtrooms and jury assembly room;
• Revise orientation remarks to address COVID-19 mitigation issues; and
• Allow public to view proceedings via teleconferencing in different courtroom from jurors.
Grand Jury Proceedings
Grand juries will be convened and will meet in courtrooms, instead of grand jury rooms, so
that social distancing can be achieved.
With respect to grand jury proceedings in the Courthouses, the United States Attorneys’ Office
will coordinate with the district judges to use courtrooms so social distancing can be achieved
and they will require masks for jurors as well as prosecutors and witnesses. The Court will
provide masks and gloves. Large courtrooms in the Courthouses will be designated as official
meeting rooms of the grand juries to comply with social distancing. In addition, the United
States Attorneys’ Office will bring in a quorum + (17 to 23) for grand jury proceedings. The
judge will come to the courtroom for returns instead of moving the grand jury.
An operations subgroup led by the Court Architect has conducted a districtwide assessment of
court spaces to include jury assembly rooms and district and magistrate judge courtrooms
(Appendix III). Its scope of work included determinations of the seating capacities, with social
distancing of jury assembly rooms and district judge courtrooms in the Courthouses for petit jury
venires, trials and deliberations, and grand juries.
15
APPENDICES
Appendix I
OHSD Trending Data Through May 25, 2020
New COVID-19 Cases in Franklin, Hamilton and Montgomery Counties
New COVID-19 Cases in Franklin, Hamilton and Montgomery Counties
1200
1070
1000
792
800
651
621
600
480
400
243
I . _3
200
41 53 39 53
_ 1_
0
4/20/20 - 4/26/20 4/27/20 - 5/'3/20 5/4/20- 5/10/20 5/l 1/20 - 5/17/20 5/18/20 - 5/24/20 5/25/20 - Present
• Frankl! oCourry • Hamilton Ccunty • Maii,omeryC01.11ty
Appendix II
Contact Tracing Template
COVID-19
Once an employee has presented symptoms of Coronavirus Disease 2019 (COVID-19), it is critical for the
employee’s supervisor to quickly identify the locations the employee has visited and contacts he/she had
starting five days before the employee began developing symptoms. Please use the following pages to list the ill
employees identified and unknown risk contacts starting five days before onset of symptoms.
Please return this information to <insert POC name and contact information> so that he/she can coordinate the
appropriate cleaning of facility spaces.
Talking with Your Employee
After an employee lets the supervisor know he/she has symptoms of COVID-19, please follow up with him/her.
You can refer to the paragraph below for ideas to speak with your employee about the people and spaces he/she
has been in contact with starting five days before developing symptoms.
“I’m sorry you’re not feeling well. As we discussed, please seek out medical attention and do not return
to work. Please let us know the outcome of your doctor’s visit.
As required, I reported your case to <insert POC name and contact information> and they have asked
that you use the criteria in this template to identify people that you were in contact starting five days
before you began experiencing symptoms and their risk level.”
If your employee is comfortable filling out this form on his/her own, e-mail it to the employee. You may also
choose to go through it with him/her by asking questions on the phone and writing down the employee’s
answers.
Determining At-Risk Contacts
Use the Decision Tool at the end of this document to determine which type of contact the employee had:
• Identified Risk
• Unknown Risk
Date of Symptom Onset:
Identified Risk Contacts
In the table below, please list all identified risk contacts the symptomatic employee had starting five days before
the onset of symptoms.
Questions for the employee to consider:
1. With whom did you live or work closely with starting five days before you began feeling sick (i.e.,
people with whom you spent more than fifteen minutes and who were standing closer than six feet)?
2. With whom did you eat lunch or spend more than fifteen minutes in a room with who was closer
than six feet to you?
3. Is there anyone you accidentally coughed or sneezed on?
Name Date of Type of Office Location Number Email
Contact Contact and Room #
(1,2,3)
Types of contact:
1 – Live in the same household
2 – Accidental coughing or sneezing
3 – Within 6 feet for a prolonged period (> 15 minutes)
If the ill employee had a contact defined by the Decision Tool as identified risk, direct the contact(s) to take the
action listed in the Decision Tool at the end of this document.
In addition, please list all the locations within the facility that the ill employee visited starting five days
before the onset of symptoms. Please be as specific as possible.
Location, including room number Date Duration of time in this location
Unknown Risk Contacts
In the table below, please list all contacts the symptomatic employee had starting five days before the onset of
symptoms.
Questions for the employee:
1. With whom did you spend time in the same room with for more than fifteen minutes and who was closer
than six feet away from you? Further than six feet away?
2. With whom did you spend time in the same room with for less than fifteen minutes and maintained a
greater than six-foot distance away from you? Closer than six feet away?
Name Date of Type of Office Location Number Email
Contact Contact and Room #
(1,2,3)
Types of contact:
1 – Within 6 feet for a short period of time (< 15 minutes)
2 – Greater than 6 feet (short or long period of time)
If the ill employee had a contact defined by the Decision Tool as an unknown risk, direct the contact(s) to take
the action listed in the Decision Tool at the end of this document.
In addition, please list all the locations within the facility where the ill employee visited starting five days
before the onset of symptoms. Please be as specific as possible.
Location, including room number Date Duration of time in this location
Decision Tool
In absence of specific guidance from local
public health professionals this CDC based
tool may be used. Specific recommendations
Haye you been in direct* contact with a per on with lab con.fim1ed or suspected ca e of COVID- 19? (*direct may be modified by local authorities.
means per on to person. OT higher order contacts uch a a ' per on who met a person\\ ho met a per on ... ")
L__ __:_ _ _ ::......_-===,....-=------------::......-----::......-----::......--....:.....-1-----1. Nn1-- - - - - - - - .
A.re you liYing in the ame household a . being an intimate panner of. or pro\·iding care in a non- ~
No
healthcare etting. for a pet on \.Vi.th ymptomatic laboratory-con.firmed COVID- 19 infection?
Were you within 6 feet of the ick contact (i.e. next to someone at a diimer. meetu1g.
ii1te1,;ie\\". plane eat. town hall. etc.) for a prolonged period of time (> 15 minute ) or were
you exposed to respii-ato1y secretions by beii1g dii-ectly coughed or neezed on?
Symptoma tic = feyer
(?_ 100.4 F) an or Were you in the ame indoor em·u·olllnent (office pace . cafeteria. committee/hearii1g rooms.
acute lower etc.) for a prolonged period of time (> 15 miimte ) . but >6 feet away and not neeze coughed on?
re piratory symptoms
such a cough and All other brief contact not categorized aboYe ( uch a baking
ho1tne of breath hands. takii1g a photo/selfie. pas ing in a hallway. etc .)
l"ukuowu Risk
Asymptomatic People Stay home and avoid public activities: Avoid contact with people Self- monitor for s;•uiptoms. Personal hygiene and social distancing in accord with
at higher risk for severe illness: Ex c uarantine or I da ·s recommendations for all member'!; of the collllllunity.
after exposure: Coru>ult public health for guidance
Symptomatic People In=ediately isolate at home: Pre-notify and consult health care Immediately isolate at home: Pre-notify and coru,ult health care provider for
provider for moderat severe illness: Consult public health for moderate 1seve1·e illness.
evaluation: Expect isolation for days or more.
Self-Monitoring Guidance for Asymptomatic People (per CDC)
Pre-Screen: Measure your temperature daily and assess symptoms each day prior to work, and before entering the worksite. Report abnormal
temp. or symptoms to your supervisor.
Regular Monitoring: Continue to self-monitor throughout the day and report abnormal temperature or symptoms to your supervisor. Wear a
Mask: always Wear a face mask/covering while in the workplace for 14 days after last exposure.
Social Distance: Maintain 6 feet and practice social distancing as work duties permit in the workplace.
Appendix III
Districtwide Assessment of Court Spaces
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings.
Location
Attorney Lounge Room 806 & 808
Limitations
Able to do Criminal Voir Dire N/A
Able to do Criminal Trial (14 jurors) N/A
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire N/A
Able to do Civil Trial (8 jurors) N/A
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) N/A
Maximum number of jurors in jury box N/A
Maximum number of jurors in each gallery section N/A
Maximum number of jurors in the Courtroom N/A
Maximum number of Spectators at Non-Jury N/A
Proceeding
Maximum number of individuals at each counsel table N/A
Maximum number at this location 14
Juror Movement
Jurors will be asked to take the open chair at the furthest point from entry.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #3 Room 836 Vacant
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) No
Maximum number of Spectators at Civil Trial 0
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 5
Maximum number of jurors in the Courtroom 8
Maximum number of Spectators at Non-Jury 5
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 14
Juror Movement
Would only be useable as a jury break or deliberation room.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #1 Room 805 Judge Timothy S. Black
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 0
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 4
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 4
Maximum number of jurors in the courtroom 15
Maximum Spectators at Non-Jury Proceeding 12
Maximum number of individuals at each counsel table 2 for jury side
1 for entrance side
Maximum number at this location 28
Juror Movement
Jurors should enter in the following manner:
3 – 2 – 1 – 9 – 10 – 11 – 12 – 13 – 14 – 4 – 5 – 6 – 7 – 8
Best option for the jury break room is the two Attorney Lounge Rooms 806 and 808.
They will hold 14 individuals. Negative is that they are in close proximity to where
the parties will be during break.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #3 (Room
836).
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #7 Room 117 Judge Susan J. Dlott
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 0
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 2
Able to handle Grand Jury proceeding (20 – 28 people) Yes
Maximum number of jurors in jury box 4
Maximum number of jurors in each gallery section 2/5/2
Maximum number of jurors in the Courtroom 14
Maximum number of Spectators at Non-Jury 9
Proceeding
Maximum number of individuals at each counsel table 1
Maximum number at this location 26
Juror Movement
Jurors should enter in the following manner:
14 – 13 – 12 – 11 – 10 – 9 – 8 – 7 – 5 – 6 – 4 – 3 – 2 – 1
Best option for the jury break room is the two jury rooms on the first floor.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #8 (Room
109).
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #5 Room 701 Magistrate Judge
Stephanie K. Bowman
Limitations
Able to do Criminal Voir Dire No jury box
Able to do Criminal Trial (14 jurors) No jury box
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No jury box
Able to do Civil Trial (8 jurors) No jury box
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box N/A
Maximum number of jurors in each gallery section N/A
Maximum number of jurors in the Courtroom N/A
Maximum number of Spectators at Non-Jury 4
Proceeding
Maximum number of individuals at each counsel table 2 for entrance side
1 for window side
Maximum number at this location 11
Juror Movement
No jury box.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Jury Deputy shall ensure that social distancing is maintained during any
proceedings.
Location
Jury Assembly Room Room 911B
Limitations
Able to do Criminal Voir Dire N/A
Able to do Criminal Trial (14 jurors) N/A
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire N/A
Able to do Civil Trial (8 jurors) N/A
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) N/A
Maximum number of jurors in jury box N/A
Maximum number of jurors in each gallery section N/A
Maximum number of jurors in the Courtroom N/A
Maximum number of Spectators at Non-Jury N/A
Proceeding
Maximum number of individuals at each counsel table N/A
Maximum number at this location 14
Juror Movement
Jurors will be asked to take the open chair at the furthest point after signing in.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #2 Room 822 Judge Douglas R. Cole
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 3
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 8
Maximum number of jurors in the Courtroom 14
Maximum number of Spectators at Non-Jury 9
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 25
Juror Movement
Jurors should enter in the following manner:
8–6–7–4–5–3–2–1
Two options for the jury break room is (1) the two Attorney Lounge Rooms 806 and
808. They will hold 14 individuals; and (2) Courtroom #3 Jury Room and Courtroom.
Negative is that they are in close proximity to where the parties will be during
break.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #3 (Room
836).
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #6 Room 710 Magistrate Judge
Karen L. Litkovitz
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (7 jurors) No
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 5
Maximum number of jurors in the Courtroom 7
Maximum number of Spectators at Non-Jury 5
Proceeding
Maximum number of individuals at each counsel table 2 for entrance side
1 for window side
Maximum number at this location 13
Juror Movement
Jurors should enter in the following manner:
2 – 1 – 4 – 3- 6 – 5 - 7
Best option for the jury break room is the two Attorney Lounge Rooms 806 and 808.
They will hold 14 individuals. Negative is that they will need to use the staircase to
go up one level.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #3 .
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Jury Deputy shall ensure that social distancing is maintained during any
proceedings.
Location
Video Training Center Room 720
Limitations
Able to do Criminal Voir Dire N/A
Able to do Criminal Trial (14 jurors) N/A
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire N/A
Able to do Civil Trial (8 jurors) N/A
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) N/A
Maximum number of jurors in jury box N/A
Maximum number of jurors in each gallery section N/A
Maximum number of jurors in the Courtroom N/A
Maximum number of Spectators at Non-Jury N/A
Proceeding
Maximum number of individuals at each counsel table N/A
Maximum number at this location 25
Juror Movement
Jurors will be asked to take the open chair at the furthest point after signing in.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the courtroom.
Location
Courtroom #4 Room 842 Judge Matthew W. McFarland
Limitations
Able to do Criminal Voir Dire Yes
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 7
Able to do Civil Voir Dire Yes
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 12
Able to handle Grand Jury proceeding (20 – 28 people) Yes
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 8
Maximum number of jurors in the courtroom 25
Maximum number of Spectators at Non-Jury 24
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 34
Juror Movement
Jurors should enter in the following manner:
1 – 2 – 14 – 13 – 12 – 11 – 10 – 9 – 8 – 7 – 6 – 5 – 4 – 3
Best option for the jury break room is Courtroom #3 (Room 836). Negative is that
they are in close proximity to where the parties will be during break.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #3 (Room
836).
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
CINCINNATI SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #8 Room 109 Judge Michael R. Barrett
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 0
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 4
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 5
Maximum number of jurors in each gallery section 6
Maximum number of jurors in the Courtroom 17
Maximum number of Spectators at Non-Jury 8
Proceeding
Maximum number of individuals at each counsel table 1 at front tables
2 at back tables
Maximum number at this location 28
Juror Movement
Jurors should enter in the following manner:
14 – 13 – 12 – 9 – 10 – 11 – 6 – 7 – 8 – 4 – 3 – 2 – 1 - 5
Best option for the jury break room is the two jury rooms on the first floor.
ADDITIONAL INFORMATION
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Courtroom #7 (Room
117).
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for JURY UTILIZATION based on the location of the Jury
Assembly Lounge for jury selection.
Deputy Clerk Additional Responsibilities
The Jury Supervisor or her designee shall ensure that social distancing is maintained
during any proceedings as well as during the entering and exiting of the Courtroom.
Location
Room 181 Jury Assembly Lounge
Limitations
Able to do Criminal Voir Dire Yes (15 per session)
Able to do Civil Voir Dire Yes (15 per session)
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number at this location 15
Juror Movement
Jurors will enter through the main entry of the jury assembly lounge.
Jurors will go directly to assigned Courtroom after check-in.
Additional Information
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
The public intake area in the Clerk’s Office (Room 121) may be utilized for juror
check-in, but once the office opens to the public at 9:00 a.m. the ability to maintain
social distancing is compromised.
The first floor Courtrooms (Judge Smith, Judge Watson, Judge Morrison and
Magistrate Judge Vascura) will be used for grand jury proceedings.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 331 Chief Judge Algenon L. Marbley
Limitations
Able to do Criminal Voir Dire Yes
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 4
Able to do Civil Voir Dire Yes
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 10
Able to handle Grand Jury proceeding (20 – 28 people) Yes
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 15 (with no
spectators)
Maximum number of jurors in the Courtroom 19
Maximum number of Spectators at Non-Jury 15
Proceeding
Maximum number of individuals at each counsel table 1 at one table 3 at the
other
Maximum number at this location 29
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Judge Sargus’ Courtroom for breaks. An alternate location would
be the grand jury room.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Judge Sargus’
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 183 Magistrate Judge Chelsey M. Vascura
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 3
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 9
Maximum number of jurors in the Courtroom 11
Maximum number of Spectators at Non-Jury 9
Proceeding
Maximum number of individuals at each counsel table 2 at one table and 1 at
the other
Maximum number at this location 19
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Judge Smith’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Judge Smith’s
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 311 Judge Edmund A. Sargus, Jr.
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 3
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box None
Maximum number of jurors in each gallery section 11
Maximum number of jurors in the Courtroom 11
Maximum number of Spectators at Non-Jury 12
Proceeding
Maximum number of individuals at each counsel table 1 at one table and
none at the other
Maximum number at this location 20
Jury Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Chief Judge Marbley’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Chief Judge Marbley’s
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 220 Chief Magistrate Judge
Elizabeth A. Preston Deavers
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) No
Maximum number of Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 1
Maximum number of jurors in each gallery section 6
Maximum number of jurors in the Courtroom 8
Maximum number of Spectators at Non-Jury 6
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 18
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Magistrate Judge Jolson’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Magistrate Judge
Jolson’s Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for JURY PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 148 Judge James L. Graham
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 5
Able to handle Grand Jury proceeding (20 – 28 people) Yes
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 11
Maximum number of jurors in the Courtroom 13
Maximum number of Spectators at Non-Jury 13
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 23
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Judge Morrison’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Judge Morrison’s
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 203 Magistrate Judge Kimberly A. Jolson
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) No
Maximum number of Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 6
Maximum number of jurors in the Courtroom 8
Maximum number of Spectators at Non-Jury 6
Proceeding
Maximum number of individuals at each counsel table 2 at one table and 1 at
the other
Maximum number at this location 16
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Chief Magistrate Judge Deavers’ Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Chief Magistrate Judge
Deavers Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process
Location
Courtroom 120 Judge Michael H. Watson
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 6
Maximum number of jurors in the Courtroom 9
Maximum number of Spectators at Non-Jury 6
Proceeding
Maximum number of individuals at each counsel table 1
Maximum number at this location 20
Juror Information
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Judge Graham’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Judge Graham’s
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
COLUMBUS SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Supervisor or her designee will work with the Courtroom Deputy to
assemble the jurors in the Courtroom for the voir dire process.
Location
Courtroom 132 Judge Sarah D. Morrison
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial None
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 4
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 10
Maximum number of jurors in the Courtroom 12
Maximum number of Spectators at Non-Jury 10
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 24
Juror Movement
Jurors will enter through the main entry to the Courtroom.
Jurors will go to Judge Graham’s Courtroom for breaks.
Additional Information
Jury deliberation shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations will be Judge Graham’s
Courtroom.
Attached is a diagram of the locations each individual shall be seated to as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #5 Magistrate Judge Sharon L. Ovington
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 5 and 4
Maximum number of jurors in the Courtroom 11
Maximum number of Spectators at Non-Jury 9
Proceeding
Maximum number of individuals at each counsel table 1
Maximum number at this location 20
Juror Movement
Jurors will enter through the side door to the Courtroom (the door used by
witnesses to enter and exit).
During breaks the jurors can utilize one of the other Courtrooms. An alternative
would be to use the jury assembly room and grand jury room in conjunction with
each other.
ADDITIONAL INFORMATION
Jury deliberations shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations would be one of the other
Courtrooms.
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #2 Judge Thomas M. Rose
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 8 (with no spectators)
Maximum number of jurors in the Courtroom 9
Maximum number of Spectators at Non-Jury 7
Proceeding
Maximum number of individuals at each counsel table 1
Maximum number at this location 19
Juror Movement
Jurors will enter through the side door to the Courtroom (the door used by
witnesses to enter and exit).
During breaks the jurors can utilize one of the other Courtrooms. An alternative
would be to use the jury assembly room and grand jury room in conjunction with
each other.
ADDITIONAL INFORMATION
Jury deliberations shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations would be one of the other
Courtrooms.
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
The Jury Clerk will work with the Courtroom Deputy to assemble the jurors in the
Courtroom for the voir dire process.
Location
Courtroom #1 Judge Walter H. Rice
Limitations
Able to do Criminal Voir Dire Yes
Able to do Criminal Trial (14 jurors) Yes
Maximum number of Spectators at Criminal Trial 6
Able to do Civil Voir Dire Yes
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial 9
Able to handle Grand Jury proceeding (20 – 28 people) Yes
Maximum number of jurors in jury box 2
Maximum number of jurors in each gallery section 9 / 9 (with no
spectators)
Maximum number of jurors in the Courtroom 23
Maximum number of Spectators at Non-Jury 18
Proceeding
Maximum number of individuals at each counsel table 2
Maximum number at this location 33
Juror Movement
Jurors will enter through the side door to the Courtroom (the door used by
witnesses to enter and exit).
During breaks the jurors can utilize one of the other Courtrooms. An alternative
would be to use the jury assembly room and grand jury room in conjunction with
each other.
ADDITIONAL INFORMATION
Jury deliberations shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations would be one of the other
Courtrooms.
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for JURY UTILIZATION based on the location of the Jury
Assembly Lounge being utilized for checking in prospective jurors.
Deputy Clerk Additional Responsibilities
The Jury Clerk shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Room #801 Jury Assembly Lounge
Limitations
Able to do Criminal Voir Dire No
Able to do Civil Voir Dire No
Able to handle grand jury proceedings (20-28 people) No
Maximum number at this location 15
Juror Movement
Jurors will enter through the main entry of the jury assembly room one at a time to
be checked in.
Jurors waiting to be checked in will wait at marked spaces in the public corridor to
ensure social distancing.
Jurors will proceed directly to the assigned Courtroom immediately after being
checked in.
ADDITIONAL INFORMATION
Attached is a diagram of the locations where each individual shall wait to be
checked in so as to maintain appropriate social distancing.
This same procedure will be utilized for the check-in process of the Grand Jury.
The public intake area of the Clerk’s Office (Room 712) may be utilized for juror
check-in, but once the office opens to the public at 9:00 a.m. the ability to maintain
social distancing is compromised.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #3 Visiting Judge Courtroom
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) No
Maximum number of Spectators at Civil Trial N/A
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box N/A
Maximum number of jurors in each gallery section N/A
Maximum number of jurors in the Courtroom N/A
Maximum number of Spectators at Non-Jury N/A
Proceeding
Maximum number of individuals at each counsel table N/A
Maximum number at this location 14 - 16
Juror Movement
There is not a jury box in this Courtroom so any utilization by jurors would be for
the purpose of deliberations or as a break area.
Jurors will enter through the side door to the Courtroom (the door used by
witnesses to enter and exit).
Jurors can use the bathroom located in the Visiting Judges Chambers; however, this
will prevent a visiting Judge from using the chambers whenever a jury is
deliberating.
ADDITIONAL INFORMATION
This space can be utilized for jurors while deliberating or for jurors to use as a break
area. Due to the fixed furniture, and the inability to safe distance the Court Staff
and Attorneys, the space cannot be used for hearings.
DAYTON SOCIAL DISTANCING PROTOCOL
Purpose
The following are guidelines for COURT PROCEEDINGS based on the location of the
proceedings.
Deputy Clerk Additional Responsibilities
The Courtroom Deputy shall ensure that social distancing is maintained during any
proceedings as well as during the entering and exiting of the Courtroom.
Location
Courtroom #4 Magistrate Judge Michael J. Newman
Limitations
Able to do Criminal Voir Dire No
Able to do Criminal Trial (14 jurors) No
Maximum number of Spectators at Criminal Trial N/A
Able to do Civil Voir Dire No
Able to do Civil Trial (8 jurors) Yes
Maximum number of Spectators at Civil Trial None
Able to handle Grand Jury proceeding (20 – 28 people) No
Maximum number of jurors in jury box 3
Maximum number of jurors in each gallery section 4 and 2
Maximum number of jurors in the Courtroom 9
Maximum number of Spectators at Non-Jury 6
Proceeding
Maximum number of individuals at each counsel table 1
Maximum number at this location 18
Juror Movement
Jurors will enter through the side door to the Courtroom (the door used by
witnesses to enter and exit).
During breaks the jurors can utilize one of the other Courtrooms. An alternative
would be to use the jury assembly room and grand jury room in conjunction with
each other.
ADDITIONAL INFORMATION
Jury deliberations shall be held in the Courtroom unless there are other proceedings
scheduled. The secondary location for deliberations would be one of the other
Courtrooms.
Attached is a diagram of the locations where each individual shall be seated so as to
maintain appropriate social distancing.
Court Personnel will move in such a way as to ensure social distancing is maintained
as the witness enters and exits the Courtroom.
Sidebars should be conducted in a chamber location that allows for proper social
distancing of all those in attendance.
Appendix IV
SAMPLE STATEMENT
Coronavirus (COVID-19) Message to Jurors
Serving in a Coronavirus World
In 2020 the world was introduced to a new contagious virus: Coronavirus Disease (COVID-19).
Due to the previous declaration of a national emergency, the Federal Court postponed all jury
matters. Pursuant to guidance from The Centers for Disease Control and Prevention (CDC) our
state officials, we have now started to resume regular activities. Court employees have returned
to their offices in the courthouse and jury matters have resumed.
We are mindful of the many challenges that our citizens faced during the time of national
emergency. We are grateful that because of the courage and sacrifice of so many individuals we
are able to continue the administration of justice through the Federal Court system. We are now
asking you to continue to fulfill your civic duty by reporting for jury service when summoned.
The Federal Court takes the public health and your safety very seriously. To prevent the risk of
infection, we have implemented aggressive policies and are taking extra precautions that include
frequently sanitizing counter tops, tables, and doorknobs; having hand sanitizer available;
offering large spaces to accommodate social distancing; and restricting access to coffee pots,
microwaves and refrigerators.
The Federal Court understands that some individuals may be unable to serve at this time due to
Coronavirus-related issues. Requests for excuse will be considered on a case-by-case basis and
temporary or permanent excuses will be granted as necessary. Requests must be in writing
(emails are acceptable) and should be submitted IMMEDIATELY if:
you were diagnosed with COVID-19 and have not recovered from the virus;
you have had contact with someone who has been diagnosed with COVID-19 who has
not completed a quarantine period;
you have been asked to self-quarantine by any doctor or other medical provider, hospital,
or health agency and are still within that time of self-quarantine;
you have been experiencing a fever, cough, shortness of breath, or are presently suffering
from an elevated body temperature or chills;
you are a person at high risk of infection;
you are a person living with others who are at high risk of infection
you are a health care professional.
We thank you for your patience and for your cooperation as we work together to live safely in a
Coronavirus world.
