Guidelines for Submission of Exhibits for District Judge James
D. Cain, Jr.
ALL exhibits must be submitted on a portable data storage device (i.e., flash drive, CD, etc.) and must
be submitted in the following format according to these specifications:
1. Portable storage devices should be labeled with the following information: Case Number,
Case Name, and Party submitting the device.
2. Please ensure to FLATTEN all PDF documents prior to saving on portable data storage
device.
3. Please ensure that each exhibit is less than 50 MB each. If larger than 50 MB, you will
need to split the file into smaller portions and name accordingly.
4. Image format should be in *PDF format. If another file format is going to be used, you must
first clear it with the Electronic Courtroom Administrator, Brent Norris, to make sure it will
work with the Court’s presentation software. Mr. Norris can be reached at (337) 593-5006.
5. Plaintiff's and Defendant's exhibit image files must follow a specific alpha-numeric
naming scheme. Use as many lead zeros as you need to make sure that the software
organizes the exhibits in numerical order (i.e., exhibit 2 appears after exhibit 1 and before
exhibits 10, 100, and 1000.)
Examples:
P01-001 Plaintiff's exhibit No.1 page 1
P01-002 Plaintiff's exhibit No.1 page 2 P25-001
Plaintiff's exhibit No.25 page 1 D01-001
Defendant's exhibit No.1 page 1
6. Additional parties, including any additional plaintiffs, should use separate letters in their
alpha-numeric naming scheme.
Examples:
P01-001 Plaintiff's exhibits
D01-001 Defendant's exhibits
G01-001 Government's exhibits
S01-001 Additional Plaintiff - Smith's exhibits
T01-001 Additional Defendant - Texaco's exhibits
7. At the end of each trial day, the Courtroom Deputy can confirm what exhibits were
admitted with the parties to ensure the information matches.
8. If you have more exhibits after the portable data storage device has been submitted to the
court, you may deliver a supplemental device with the additional exhibits. Be sure that the
file names for any new exhibits differ from the name of all previously submitted exhibits.
9. SEALED exhibits must be submitted on a separate portable storage device (flash drive) from
UNSEALED exhibits.
10. Include an exhibit list on the portable storage device (i.e., flash drive, CD, etc.) in PDF or
Word format.
11. Please contact Judge Cain’s Courtroom Deputy, Tina Stewart, should you need any
assistance on exhibit submission or Courtroom Technology Training at (337) 214-6742 or
email Patrice
[email protected].
Tips on Reducing File Size
1. Print to PDF. If that doesn’t reduce enough, try #2;
2. File; Save as Other; Optimized PDF; OK
3. File; Save as Other; Reduced Size PDF is another option that may work.
