(a) Withdrawal of Files. Files in the office of the Clerk of Court may be removed from it only for the
use of the court or with leave of court or permission of the Clerk of Court first obtained.
(b) Electronic Evidence for Trials. Evidence offered during trial shall be provided by each party
in electronic format as described in the Court’s Administrative Procedures, court orders, and
notices.
(c) Electronic Evidence for All Other Proceedings. Evidence offered during proceedings other
than trial shall be provided by each party in electronic format as described in the Court’s
Administrative Procedures, court orders and notices.
(d) Custody of Exhibits With the Clerk of Court.
(1) These rules provide for all exhibits offered and received in evidence to be submitted in
electronic format; therefore, the electronic evidence becomes the official record.
(2) After being received in evidence, all exhibits shall be placed in the custody of the Clerk
of Court, in electronic format, as outlined in the Court’s Administrative Procedures, court
orders and notices, unless otherwise ordered by the Court.
(e) Custody of Exhibits With the Offering Party.
(1) Offering parties are required to submit digital photographs of all oversized or physical
exhibits, received into evidence (e.g., models, enlarged diagrams), properly showing
significant features of those exhibits.
(2) At the conclusion of a trial or proceeding, the party offering such exhibits shall retain custody
of the physical exhibits and be responsible to the Court for preserving them in their condition
as of the time admitted until any appeal is resolved or the time for appeal has expired.
(3) The party retaining custody shall make such exhibits available to opposing counsel for use
in preparation of an appeal and be responsible for their safe transmission to the appellate
court, if required.
(f) Disposition of Exhibits. All exhibits in the custody of the Clerk of Court shall be removed within
thirty days of the final disposition of the case. The party offering exhibits shall be responsible
for their removal and shall give a detailed receipt for the clerk's records. If the parties or their
attorneys fail or refuse to remove exhibits within thirty days, the exhibits may be destroyed or
otherwise disposed of by the Clerk of Court.
(g) Offer and Marking of Exhibits. Before referring to or using or offering in evidence any exhibit,
(whether book, paper, document, model, diagram, or any other type of exhibit), counsel shall
first ensure that it is marked for identification.
