REDUCTION OF ORDERS TO WRITING - SERVICE OF ORDERS
(a) Reduction of Orders to Writing. Subject to Fed. R. Civ. P. 58 and unless
the Court otherwise directs or permits, whenever the Court makes an oral order (except
intermediate orders in the course of a hearing), the prevailing party shall serve upon all
other parties and lodge a proposed written order embodying all provisions of the orally-
announced order. Unless all counsel have approved the order as to form, counsel
preparing the order shall serve it on all other parties and wait seven (7) days before
lodging the proposed order. Counsel submitting a proposed order to the Court shall
provide a certificate reflecting service and expiration of the seven (7) days. Counsel not
preparing the order shall have seven (7) days after service of a copy of the proposed
order within which to apply to the Court for correction or modification of the proposed
order to reflect accurately the ruling of the Court or to submit an alternative order. If the
proposed order is approved by the Court, it shall be signed and filed.
(b) Electronically-Lodged Proposed Orders. When a proposed order is
electronically submitted to the Court, the person proposing the order must submit it via
CM/ECF, thereby effecting service on all other parties. Except in situations in which a
proposed order is contained in a stipulation, electronically-submitted proposed orders
may not be combined into a motion or request. In addition to filing the proposed order
electronically in .pdf format, the proposing person must also submit by email a separate
proposed order in Word format to the appropriate Judge or Magistrate Judge’s email box
listed on the Court’s website. The email subject line must contain the words "proposed
order" as well as the case number. Counsel should not include table/cell formatting in
the date and signature portions of proposed orders. Use of table/cell formatting in the
date and signature portions of proposed orders may cause the document(s) to be
returned unsigned and/or unprocessed.
In all cases involving submission of a proposed order, simply emailing the word
processing document to the Judge or Magistrate Judge’s email box does not constitute
the proper submission of that proposed order with the Court. Conversely, simply
submitting a .pdf version of the proposed order via CM/ECF does not constitute proper
submission of the proposed order. Both the submission of the .pdf version and the
submission via email to the email box of the assigned Judge or Magistrate Judge must
be accomplished.
(c) Documents Requiring Leave of Court. If filing a document requires leave
of court, such as an amended complaint after the time to amend as a matter of course
has expired, counsel shall attach the document proposed to be filed as an exhibit to
moving papers seeking such leave and lodge a proposed order as required by these
Rules. If the Court grants the motion, counsel shall file and serve the document in
accordance with these Rules and the Federal Rules of Civil and Criminal Procedure.
(d) Order Processing. Orders will be generated by chambers and converted
to .pdf, or generated in .pdf format in CM/ECF. The assigned Judge, Magistrate Judge,
or their designee will electronically file all signed orders. Any order signed electronically
has the same force and effect as if the Judge or Magistrate Judge had signed a paper
copy of the order and it had been entered on the docket conventionally.
(e) Routine Orders. The Court may grant routine orders by a text-only entry
upon the docket. In such cases, no .pdf document will issue; the text-only entry shall
constitute the Court's only order on the matter. The System will generate a "Notice of
Electronic Filing" as described in these procedures for purposes of electronic service, and
the Clerk will effect conventional service if required.
(f) Service. Copies of all written orders signed and filed by the Court
conventionally or electronically, whether drafted by counsel or by the Court, shall be
served forthwith by the Clerk on all counsel who have appeared in the action. A certificate
of service by the Clerk shall accompany the order as served and shall be attached to the
order as filed.
