PROCEDURES FOR PRESENTING CRIMINAL
DOCUMENTS ELECTRONICALLY FOR SEALING
1. When the Application Requesting Sealing and Order Sealing are NOT under seal
The filer will electronically file the Application and attach the Proposed Order to the
Application in the normal e-filing procedure. The filer will deliver the following documents to
the intake window: one conformed copy of the application, one copy of the proposed order,
and one copy of the proposed under seal document. (These are the Court’s mandatory
chambers copies). NO envelopes are used. The intake clerk will put a red sheet of paper
(under seal filing) on top of the papers and put the stack into the Judge’s box at Intake. The
intake clerk will not stamp or review the papers. The red paper is a visual reminder that
these are under seal documents since the envelopes are no longer being used.
The filer must email the judge’s chambers email (
[email protected])
with the PDF of the application, PDF of the proposed under seal document, and Word
version of the proposed order. The emailed documents and mandatory chambers (hard
copies) are due to the Court by 12 noon the day after the e-filing of the Notice of Manual
Filing.
ALWAYS deliver the mandatory chambers copies of under seal documents to the intake
section of the Clerk’s Office in Santa Ana. DO NOT deliver mandatory chambers copies of
under seal documents to Judge Carter’s drop box on the 9th Floor.
After the Court rules on the application, the courtroom deputy will e-mail conformed
copies of the necessary documents to the filer.* The filer is required to serve copies of the
conformed under seal documents on all other parties, as necessary, and file a proof of
service within 24 hours of the courtroom deputy returning the conformed copies of the
documents.
*If the file(s) are too large to send over email, the courtroom deputy may only email a copy
of the cover page reflecting the file and sealed stamps.
2. When the Application Requesting Sealing and the Order Sealing ARE under seal
The filer delivers the following documents to the intake window: one copy of the
application, one copy of the proposed order, one copy of the proposed under seal
document, and the Notice of Manual Filing. (These are the Court’s mandatory chambers
copies). NO envelopes are used. The intake clerk will put a red sheet of paper (under seal
filing) on top of the papers and put the stack into the Judge’s box at intake. The Intake Clerk
will not stamp or review the papers. The red paper is a visual reminder that these are under
seal documents since the envelopes are no longer being used.
FYI: For criminal cases, the title of each document as shown on the face page
will become the title of the document for docketing purposes.
The filer must email the judge’s chambers email (
[email protected])
with the PDF of the application, PDF of the proposed under seal document, and Word version
of the proposed order. The emailed documents and mandatory chambers (hard copies) are
due to the Court by 12 noon the day after the e-filing of the Notice of Manual Filing.
ALWAYS deliver the mandatory chambers copies of under seal documents to the
intake section of the Clerk’s Office in Santa Ana, DO NOT deliver mandatory chambers
copies of under seal documents to Judge Carter’s drop box on the 9th Floor.
After the Court rules on the application, the courtroom deputy will e-mail conformed
copies of the documents to the filer.* The filer is required to serve copies of the conformed
under seal documents on all other parties, as necessary, and file a proof of service within 24
hours of the courtroom deputy returning the conformed copies of the documents.
*If the file(s) are too large to send over email, the courtroom deputy may only email a copy
of the cover page reflecting the file and sealed stamps.
3. When the ENTIRE case is under seal
The filer delivers a copy of each document, with the applicable proof of service, to be
filed in the action to the intake Window. No Notice of Manual Filing is required because you
are not able to e-file in a sealed action. (These are the Court’s mandatory chambers
copies). NO envelopes are used. The intake clerk will put a red sheet of paper (under seal
filing) on top of the papers and put the stack into the Judge’s box at Intake. The intake clerk
will not stamp or review the papers. The red paper is a visual reminder that these are under
seal documents since the envelopes are no longer being used.
The filer must email the judge’s chambers email (
[email protected])
with the PDF of the documents submitted for filing in the under seal action. ALWAYS
deliver the mandatory chambers copies of under seal documents to the intake section of the
Clerk’s Office in Santa Ana. DO NOT deliver mandatory chambers copies of under seal
documents to Judge Carter’s drop box on the 9th Floor.
After the Court rules on the application, the courtroom deputy will e-mail conformed
copies of the documents to the filer.* The filer is required to serve copies of the conformed
under seal documents on all other parties, as necessary.
*If the file(s) are too large to send over email, the courtroom deputy may only email a copy
of the cover page reflecting the file and sealed stamps.
