ELECTRONIC CASE FILING
ADMINISTRATIVE POLICIES
AND PROCEDURES MANUAL
IN THE UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF ARIZONA
Sandra Day O'Connor United States Courthouse
401 West Washington Street, Suite 130
Phoenix, AZ 85003
(602) 322-7200
Evo A. DeConcini United States Courthouse
405 West Congress Street
Tucson, AZ 85701
(520) 205-4200
September 2025
District of Arizona
Case Management/Electronic Case Filing
Administrative Policies and Procedures Manual
Table of Contents
I. THE ELECTRONIC FILING SYSTEM ............................................................................ 1
A. DEFINITIONS .................................................................................................................... 1
B. GENERAL POLICIES ....................................................................................................... 2
C. REGISTRATION ............................................................................................................... 3
D. LOGINS AND PASSWORDS ........................................................................................... 4
II. ELECTRONIC FILING AND SERVICE OF DOCUMENTS ......................................... 4
A. FEES PAYABLE TO THE CLERK................................................................................... 4
B. FILING NEW CASES ........................................................................................................ 4
C. SIGNATURES .................................................................................................................... 6
D. SERVICE ............................................................................................................................ 7
E. TITLE OF DOCKET ENTRIES ......................................................................................... 9
F. HYPERLINKS .................................................................................................................. 10
G. PROPOSED ORDERS AND ORDERS ........................................................................... 10
H. PROPOSED DOCUMENTS ............................................................................................ 12
I. FILING DOCUMENTS IN SEALED CASES................................................................. 13
J. FILING OR LODGING SEALED DOCUMENTS IN UNSEALED CASES ................. 13
K. FILING IN JUVENILE CASES ....................................................................................... 16
L. FILING EX PARTE MOTIONS IN PUBLIC CASES .................................................... 17
M. WRIT OF GARNISHMENT ............................................................................................ 17
N. EXHIBITS ........................................................................................................................ 18
O. FILING ERRORS/TECHNICAL FAILURES ................................................................. 19
P. TRANSCRIPTS ................................................................................................................ 20
Q. EXCEPTIONS TO ELECTRONIC FILING .................................................................... 21
R. CHARACTER LETTERS IN SUPPORT OF SENTENCING ........................................ 22
S. FILING OF A MOTION TO TRANSFER OR CONSOLIDATE - LRCiv 42.1(b) ........ 22
T. FILING OF CONSENT TO EXERCISE OF JURISDICTION BY A UNITED STATES
MAGISTRATE JUDGE OR DISTRICT JUDGE ELECTION FORM PURSUANT TO
LRCiv 3.7(b) .................................................................................................................. 22
U. FILING DOCUMENTS PURSUANT TO LRCiv 7.2(n) ................................................ 23
V. FILING A PREVIOUSLY E-FILED DOCUMENT AS AN ATTACHMENT .............. 23
III. OFFICE OF NAVAJO AND HOPI INDIAN RELOCATION (ONHIR) CASES ........ 24
IV. SOCIAL SECURITY CASES ............................................................................................ 24
V. PUBLIC ACCESS TO THE COURT DOCKET AND DOCUMENTS ......................... 24
A. PUBLIC ACCESS AT THE COURT............................................................................... 24
B. INTERNET ACCESS ....................................................................................................... 24
C. CERTIFIED AND NON-CERTIFIED COPIES .............................................................. 24
I. THE ELECTRONIC FILING SYSTEM
A. DEFINITIONS
CASE MANAGEMENT/ELECTRONIC CASE FILING SYSTEM, referred to in
these procedures as the system or ECF, means the Internet-based system for filing
documents and maintaining court case files in the United States District Court for the
District of Arizona.
DOCUMENT means pleadings, motions, exhibits, declarations, affidavits, memoranda,
papers, orders, notices, and any other filing by or with the court.
ELECTRONIC FILING means uploading a document directly from the registered user's
computer in "Portable Document Format" (.pdf), using the ECF system to file that
document in the court's case file. Individual .pdf documents must not exceed thirty (30)
megabytes (MB) in size, and shall have a resolution of 300 dots per inch (dpi). Mountain
Standard Time applies to all filings
Sending a document or pleading to the court via e-mail other than as described below does
not constitute "electronic filing."
INITIATING DOCUMENTS include civil complaints, notices of removal, civil cover
sheets, supplemental cover sheets, criminal indictments, superseding indictments,
informations, complaints, petitions, notices to appear, summonses and warrants.
MASTER CASE is the main case in which registered users submit the initiating
documents needed to open a new civil or miscellaneous case.
NON-ELECTRONIC FILING means, where permitted, submitting a document to the
court in paper or other tangible form. Documents submitted in this manner will be scanned,
uploaded, filed and maintained in the ECF system unless these procedures provide
otherwise.
NOTICE OF ELECTRONIC FILING, referred to in these procedures as NEF, is a notice
automatically generated by the ECF system at the time a document is filed with the court.
The notice sets forth the time of filing, the name of the attorney/and or party filing the
document, the type of document, the text of the docket entry, the name of the party and/or
attorney receiving the notice, and an electronic link (hyperlink) to the filed document which
allows recipients to retrieve the document automatically.
PACER (Public Access to Court Electronic Records) is an automated system that allows
a subscriber to view, print and download court case file information over the Internet for a
fee.
.pdf refers to Portable Document Format, a proprietary file format developed by Adobe
Systems, Inc. A document file created with a word processor, or a paper document which
has been scanned, must be converted to Portable Document Format to be electronically
filed with the court. Converted files contain the extension “.pdf”. Documents which exist
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only in paper form may be scanned into .pdf for electronic filing. Electronic documents
must be converted to .pdf directly from a word processing program (e.g., Microsoft Word®
or Corel WordPerfect®) and must be text searchable.
REGISTERED USER is an individual who has been issued a login and password by the
court to electronically file documents.
TECHNICAL FAILURE is defined as a malfunction of court-owned/leased hardware,
software, and/or telecommunications facility which results in the inability of a registered
user to submit a filing electronically.
B. GENERAL POLICIES
Unless otherwise permitted by these administrative procedures, Local Rules, or General
Orders of the court, or unless otherwise specifically authorized by a judge, all documents
submitted for filing in this district on or after August 1, 2005, must be electronically filed
using ECF. Electronic transmission of a document to the ECF system, together with the
transmission of a Notice of Electronic Filing from the court, constitutes filing of the
document for purposes of Rule 5(b)(2)(E) of the Federal Rules of Civil Procedure, and
constitutes entry of the document on the docket kept by the Clerk of Court under Rules 58
and 79 of the Federal Rules of Civil Procedure. When a document has been electronically
filed, the official record is the electronic recording of the document as stored by the court,
and the filing party is bound by the document as filed. This includes information
transmitted to the court in electronic format or converted by the court from paper
submissions.
1. The Clerk's Office will not maintain a paper court file in any case filed on or after
August 1, 2005, except as otherwise provided by these procedures.
2. Registration in the ECF system is mandatory for attorneys.
3. Electronic filing is expected for all attorneys.
a. It is the responsibility of the filing party to maintain an electronic mailbox of
sufficient capacity to receive electronic notice of case-related transmissions.
b. After leave to appear pro hac vice has been granted, attorneys shall have five
(5) days to register for electronic filing.
c. If an attorney fails to file electronically and does so without leave of court, he
or she must also file a "Notice of Non-Compliance with Mandatory Electronic
Filing" setting forth the reason(s) for filing in non-electronic form.
d. An attorney may apply to the assigned judge for permission to file documents
in paper form (if no judge has been assigned to the matter, the application would
go to the senior administrative judge in the division in which it is filed).
Attorneys must show good cause in each case to file and serve using non-
electronic filing. Permission for non-electronic filing may be withdrawn at any
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time by the court and the attorney may be required to file documents using the
ECF system.
e. A copy of the exemption order must be shown to the clerk when filing in paper
form. If the exemption order applies to a particular document(s), the filer must
electronically file a "Notice of Filing" that describes the paper filing, as well as
provide the clerk with a copy of the Notice when presenting the document(s)
for filing in paper form.
4. Documents submitted for filing in the ECF system must be in a Portable Document
Format (.pdf). Documents which exist only in paper form may be scanned into .pdf
for electronic filing. All electronic documents must be converted to .pdf directly
from a word processing program (e.g., Microsoft Word® or Corel WordPerfect®)
and must be text searchable.
5. If documents are accepted for filing in paper form, it is the responsibility of the filer
to ensure the paper document can be scanned with a legible image. The court
encourages such documents to be black print on white paper for maximum contrast.
The court may strike filings that are illegible or unable to be scanned.
6. A judge of this court may deviate from these procedures in specific cases, without
prior notice, if deemed appropriate for the just, speedy, and inexpensive
determination of matters pending before the court.
7. The court may amend these procedures at any time.
C. REGISTRATION
Before filing in this court, all attorneys in good standing must register for the ECF system
by completing the on-line registration form.
Registration permits filing and retrieval of documents and constitutes consent to electronic
service of documents by e-mail, as provided by the Federal Rules of Civil Procedure. An
attorney may register up to two (2) additional e-mail addresses. An attorney may only
register the attorney’s own e-mail address and the email addresses of staff responsible to
the attorney for the purposes of receiving e-mail notification.
Upon confirmation of the e-mail address, the attorney's login and password will be sent by
e-mail.
An attorney whose e-mail address, mailing address, telephone or fax number has changed
must file a timely notification of the changes in each active case.
If any attorney is suspended or disbarred from practice from this Court, his or her ECF
account access will be suspended as well. If reinstated, the attorney must re-register.
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D. LOGINS AND PASSWORDS
Each attorney who completes registration will be issued one login and password.
Documents filed under an attorney's login and password will constitute that attorney's
signature for purposes of the Local Rules and Federal Rules of Civil and Criminal
Procedure, including Rule 11 of the Federal Rules of Civil Procedure. Therefore, only one
password will be issued and the attorney should not permit the password to be used by
anyone other than an authorized agent. The attorney is responsible for all documents filed
with his or her password.
If a registered user believes the security of an existing password has been compromised,
the user must change the password immediately through the ECF system utility menu and
must immediately notify the Clerk's Office.
II. ELECTRONIC FILING AND SERVICE OF DOCUMENTS
A. FEES PAYABLE TO THE CLERK
Any filing fee required for filing a document in District Court is payable to the Clerk
through Pay.gov, which is part of the case opening event in the master case.
1. A receipt number will be included as part of the initial docket entry in the master
case.
2. The Clerk's Office will not maintain billing or debit accounts for lawyers or law
firms.
3. If payment is not accepted by Pay.gov, the ECF system will not complete the
transaction and the case will not be opened.
B. FILING NEW CASES
1. Civil Complaints, Notice of Removal or Other Initiating Documents in a Civil
or Miscellaneous Case Filed by Attorneys
Sealed cases must be submitted in paper. All other initial case filings in civil actions
must be submitted electronically by filing the initiating documents, including the
automated Civil Cover Sheet (JS-44), in the master case. A notice of removal
(including a copy of the state court record) will be handled similarly, including a
Supplemental Civil Cover Sheet as an attachment. Miscellaneous cases will also
be submitted electronically, without the Civil Cover Sheet (JS-44). The Clerk’s
Office will review the master case for electronic filings and open new civil and
miscellaneous cases within one business day. A notice including the judge
assignment and permanent case number will be sent electronically.
Unregistered attorneys applying to appear pro hac vice must file a
motion/application for pro hac vice including an original Certificate of Good
Standing. The documents, along with payment of the requisite fee must be
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delivered to the Clerk's Office in Phoenix, Attention: Attorney Admissions Clerk.
After leave to appear pro hac vice has been granted, the attorney shall have five (5)
days to register for electronic filing.
Registered attorneys who wish to enter a new pro hac vice appearance must file
electronically the motion/application for pro hac vice and supporting
documentation, a scanned, .pdf copy of the original Certificate of Good Standing,
and any other document(s) to be filed in the case. If you e-file your new
application, please contact the Attorney Admissions Clerk telephonically at 602-
322-7106 to receive payment instructions.
2. After Business Hours Emergency Relief
Attorneys contemplating the filing of a request for emergency relief must notify the
Clerk’s Office in Phoenix at 602-322-7100 and in Tucson at 520-205-4200, by 3:00
p.m.
The Clerk’s Office will open the case immediately and provide the judge
assignment and case number. Counsel should bring courtesy copies of all
documents for the judge.
3. Criminal Complaints, Indictments
Complaints must be presented to the duty magistrate judge in paper form, with the
exception of Border Patrol complaints, which may be submitted electronically. The
Clerk's Office will scan the complaint and open the case.
The U.S. Attorney's Office will submit the indictment, along with a redacted
version of the indictment in paper form during the Grand Jury return. The Clerk's
Office will scan the documents and open the criminal case. Guidance as to effective
redaction techniques is available on the U.S. District Court web site under
"Electronic Case Filing" --> "E-Filing Procedural Information".
New criminal cases are deemed filed the day the Clerk's Office receives the
initiating document. The U.S. Attorney's Office will be notified electronically
when the new case has been opened and assigned a case number and judge.
4. Pro Se Filers
Unless otherwise authorized by the court, all documents submitted for filing to the
Clerk's Office by parties appearing without an attorney must be in legible, paper
form. The Clerk's Office will scan and electronically file the document.
A pro se party seeking leave to electronically file documents must file a motion and
demonstrate the means to do so properly by stating their equipment and software
capabilities in addition to agreeing to follow all rules and policies referred to in the
ECF Administrative Policies and Procedures Manual. If granted leave to
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electronically file, the pro se party must register as a user with the Clerk's Office
and as a subscriber to PACER within five (5) days.
A pro se party must seek leave to electronically file documents in each case filed.
If an attorney enters an appearance on behalf of a pro se party, the attorney must
advise the Clerk's Office to terminate the login and password for the pro se party.
5. Electronic Noticing to Non-Prisoner Pro Se Parties
A non-prisoner pro se party may submit a request to receive notice of filings with
the Court electronically. The pro se party would continue to file documents with
the Clerk’s Office in paper form; however, notices of electronic filing and attached
documents would be transmitted electronically to non-prisoner pro se party who
selects this option.
To request to receive notices of filing electronically, a completed Request by Non-
Prisoner Pro Se Party for Electronic Noticing form must be submitted to the Clerk’s
Office. Submission of the form constitutes consent to electronic service and waiver
of right to personal service or service by first class mail pursuant to Federal Rule
of Civil Procedure 5(b)(2), except with regard to service of a summons and
complaint.
A party whose e-mail address, mailing address or telephone number has changed
must file a timely notification of the changes in each active case.
When a filing is entered on the case docket, a party who is registered for electronic
noticing will receive a Notice of Electronic Filing (NEF) in his/her designated e-
mail account. The NEF will allow one free look at the document, and any attached
.pdf may be printed or saved. After the free look viewing, a user must have a
PACER account to query documents in the case. To register for PACER, a user
must complete the on-line form or submit a registration form available on the
PACER website at http://www.pacer.gov.
C. SIGNATURES
1. Registered Users
The registered user log-in and password required to submit documents to the ECF
system will serve as that registered user’s signature for purposes of Rule 11 of the
Federal Rules of Civil Procedure and for all other purposes under the Federal Rules
of Civil, Criminal and Appellate Procedure and the Local Rules of this court. The
name of the ECF registered user under whose log-in and password the document is
submitted must be typed in the space where the signature would otherwise appear.
2. Non-Registered Signatories
Except as provided in II,D.3 for certificates of service, if the original document
requires the signature of a non-registered signatory, the filing party must scan and
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electronically file the original document. The electronically filed document
maintained on the court’s servers will constitute the official version of that record.
The filing party must retain the original document for the duration of the case,
including any period of appeal.
3. Multiple Signatures
The filer of any document requiring more than one signature, such as a stipulation,
must assure that the content of the document is acceptable to all persons required
to sign the document. This may be accomplished by filing either a scanned
document containing the physical or facsimile signatures, or by inserting "s/ (name)
with permission" as the electronic signature of the non-filing parties who are
registered users. Electronic signatures of non-registered signatories are not
permitted.
4. Criminal Defendants
A document containing the signature of a defendant in a criminal case must be
electronically filed as a scanned document in .pdf. The filing party is required to
verify the legibility of the scanned document before electronically filing it with the
court. The filing party must retain the original document for the duration of the
case, including any period of appeal.
5. Authenticity of Electronically Filed Documents
Any party challenging the authenticity of an electronically filed document, or the
authenticity of the signatures themselves, must file an objection to the document
within ten (10) days of receiving the Notice of Electronic Filing.
D. SERVICE
1. Summons
A summons for each defendant (excluding fictitious defendants) in civil actions can
be submitted after the permanent case has been opened by attaching them to the
“Summons Submitted” event located in the “Service of Process” category. The
Clerk's Office will issue the summonses and return them to the filer electronically.
Rule 5(b) of the Federal Rules of Civil Procedure and Rule 49(b) of the Federal
Rules of Criminal Procedure do not permit electronic service of process. Therefore,
service of a summons or subpoena must be effected pursuant to Rule 4 and 4.1 of
the Federal Rules of Civil Procedure and Rule 4 of the Federal Rules of Criminal
Procedure.
After a summons has been served, the serving registered user must promptly scan
the return of service and electronically file it. Non-registered filers may file the
return of service with the Clerk's Office. The document will be scanned and
electronically filed.
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2. Service of Documents
Whenever a document is electronically filed in accordance with these procedures,
the ECF system will generate a "Notice of Electronic Filing" (NEF) to the filing
party, the assigned judge and any registered user in the case. The NEF will
constitute service of the document for purposes of the Federal Rules of Civil,
Criminal and Appellate Procedure. Registration as an ECF user constitutes consent
to electronic service through the court's transmission facilities.
Each registered user of the ECF system is responsible for assuring that the user's e-
mail account is monitored regularly, and that e-mail notices are opened in a timely
manner. In the event of an e-mail delivery failure, the court will regenerate the
NEF upon request by the registered user. However, if the court’s ECF e-mail
delivery log indicates that the NEF was received by the registered user’s e-mail
provider, the problem is considered to be between the user and the provider and the
court will not regenerate the NEF.
3. Certificate of Service
No certificate of service is required when a paper is served by filing it with the
court’s electronic-filing system. When a paper that is required to be served is
served by other means, a certificate of service must be included with it or filed
within a reasonable time after service. The certificate must state the manner in
which service or notice was accomplished on each party and may be signed as
"s/name" by a paralegal, secretary or other authorized assistant who made the
service. A digital signature is also allowed.
Sample Certificate of Service.
Any document that is not filed electronically (i.e., sealed) must be served as a paper
copy.
A party who is not a registered participant of ECF is entitled to service of a paper
copy of any electronically filed document. The filing party must serve the non-
registered party with the document according to the Federal Rules of Civil
Procedure.
A non-registered filing party who files document(s) with the Clerk's Office for
scanning and entry to ECF must serve paper copies on all non-registered parties to
the case. There will be some delay in the scanning, electronic filing and subsequent
electronic noticing to registered users. If time is an issue, non-registered filers
should consider paper service of the document(s) to all parties.
Policy on Courtesy Copies for Chambers:
A paper courtesy copy of an electronically filed document must be submitted
directly to the assigned judge for certain document types, as follows:
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a. complaints;
b. notices of removal;
c. motions to dismiss and responses and replies thereto;
d. motions for summary judgment and responses and replies thereto;
e. motions for temporary restraining order and supporting documents;
f. sealed documents;
g. documents exceeding 10 pages in length, including exhibits and attachments.
To verify electronic filing, a courtesy copy of the filing, referencing the specific
document number shall be printed directly from CM/ECF. Printing the copy
directly from CM/ECF yields the same document properties as the filed document.
The next business day after the electronic filing, the courtesy copy must be either
post-marked and mailed directly to the judge or hand-delivered to the judge's mail
box located in the courthouse. If the nature of the filing is such that the need for a
judge's immediate attention is anticipated or desired, a courtesy copy shall be
delivered on the same day as the filing. Paper courtesy copies must also comply
with all requirements in LRCiv 7.1. Courtesy copies are to be addressed to the
assigned judicial officer and not the Clerk's Office. Mailing addresses for the
judicial officers may be found at www.azd.uscourts.gov.
Policy on Courtesy Copies Relating to Settlement and Discovery Referrals:
In cases wherein a district judge has referred a settlement, discovery or other matter
to a magistrate judge, but not the entire case, a courtesy copy of any filed document
relating to the referred matter must be sent to the magistrate judge under separate
cover. An electronic copy of such document must be sent to the chambers e-mail
box for the magistrate judge to whom the matter is referred. (See Section II.G.c.
for e-mail addresses.)
Policy on Courtesy Copies in Death Penalty Habeas Corpus Cases:
In death penalty habeas corpus cases, the paper courtesy copy of an electronically
filed document that would normally be sent to the assigned judge, must be directed
to the "Capital Case Staff Attorney Section" in the appropriate division.
E. TITLE OF DOCKET ENTRIES
The party electronically filing a document is responsible for designating a docket entry title
for the document by using the appropriate docket event(s). Events may be found by using
the “Search” function in ECF.
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F. HYPERLINKS
In order to preserve the integrity of the court record, attorneys wishing to insert hyperlinks
in court filings shall continue to use the traditional citation method for the cited authority,
in addition to the hyperlink. The Judiciary's policy on hyperlinks is that a hyperlink
contained in a filing is no more than a convenient mechanism for accessing material cited
in the document. A hyperlink reference is extraneous to any filed document and is not part
of the court's record. A link to any document that does not reside on the ECF system for
the District of Arizona is prohibited.
G. PROPOSED ORDERS AND ORDERS
1. Proposed Orders
a. Except as provided in this section, electronically submitted proposed orders
must be included as an attachment to the motion or stipulation. Additionally,
following the filing of the motion or stipulation, a proposed order in
WordPerfect or MS Word format and .pdf version of the motion or stipulation
must be sent to the court in a separate, non-ECF generated e-mail message
addressed to the appropriate chambers as set forth under subpart c of this
section. The sender must not copy any other counsel or party on the e-mail
message. The proposed order must not contain any form of signature line or
block for the judge. Pursuant to LRCiv 7.1(b)(2), proposed orders are not
required for Rule 12(b) motions to dismiss or Rule 56 motions for summary
judgment. (NOTE: In Tucson criminal cases, counsel must not submit
proposed orders to continue trial, sentencing or disposition hearing.)
b. The proposed order, as well as a .pdf version of the related motion or stipulation,
should be attached to an Internet e-mail message and sent to the e-mail address
of the assigned judge. The subject line of the message should contain the case
number and title of the case, and the text of the message should reference the
document number assigned to the motion or stipulation assigned by the ECF
system when it was electronically filed. A typical e-mail message subject line
would appear as follows: "Proposed Order in 2:05cv12345 Smith vs. Jones, et
al."
c. All proposed orders must comply with LRCiv 7.1 and must be submitted in
Microsoft Word 97 or above (.doc) file format. Proposed orders submitted to
the judge in PDF or any other file formats other than WordPerfect or MS Word
will not be accepted.
E-mail addresses are to be used only for sending proposed orders to the judges
and are as follows:
Phoenix District Judges
[email protected]
[email protected]
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[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Phoenix Magistrate Judges
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Flagstaff Magistrate Judge
[email protected]
Yuma Magistrate Judge
[email protected]
Tucson District Judges
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
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Tucson Magistrate Judges
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
If a proposed order is to be directed to a visiting judge whose address does not
appear above, it is the attorneys' responsibility to consult the list of visiting
judges found in the Judges and Courtrooms category of the website at
www.azd.uscourts.gov.
d. In death penalty habeas corpus cases, proposed orders must be sent to the
Capital Case Staff Attorneys instead of the assigned judge. The e-mail address
for the Capital Case Staff Attorney section is:
[email protected]
2. Orders of the Court
a. All signed orders will be electronically filed. An order signed electronically
has the same force and effect as any other court order.
b. Orders may be issued by a text-only docket entry. In such cases, a .pdf
document will not be issued, and the text-only docket entry located within the
Notice of Electronic Filing will constitute the court's only order in the matter.
ECF will generate a Notice of Electronic Filing to registered users. Parties not
represented by a registered user will be served a copy of the order by mail.
H. PROPOSED DOCUMENTS
Proposed documents may include sealed documents, non-electronic filings, documents that
exceed the page limitation, and other documents that cannot be filed without a court order,
but not amended pleadings as defined in Fed. R. Civ. P. 7(a).
With the exception of documents subject to being sealed, a proposed document must be
electronically lodged using the "Lodged Proposed Document" event.
Note that pursuant to LRCiv 15.1, a proposed amended pleading is not to be lodged with
the court. Instead, a red-lined version of the proposed amended pleading must be attached
as an exhibit to the motion (or stipulation) to amend. If the motion to amend is granted,
the party seeking the amendment must file the amended pleading with the court and serve
it on the other parties. It will not automatically be filed by the Clerk’s Office.
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I. FILING DOCUMENTS IN SEALED CASES
Documents to be filed in a sealed case must be submitted in paper form, except that e-filing
is required for juvenile cases filed on or after June 1, 2011 (see K. FILING IN JUVENILE
CASES for further information). In criminal cases, if the document involves a defendant
who is being supervised by Pretrial Services, counsel must determine if the Pretrial
Services Officer should be notified of the document. If so, counsel must serve, in paper
form, a copy of the document on Pretrial Services. If the document involves a defendant
pending sentencing or who has already been sentenced, counsel must determine if the U.S.
Probation Office should be notified of the document. If so, counsel must serve, in paper
form, a copy of the document on the U.S. Probation Office.
A separate motion and order to seal is not required. If the document to be sealed exceeds
50 pages in length, a .pdf version of that document must also be included on a CD ROM.
(If the document exceeds ten (10) megabytes, it must be submitted in multiple segments,
not to exceed ten (10) megabytes each.)
Availability and Noticing of Documents in Sealed Cases
Any document filed in a sealed civil or criminal case will be unavailable for viewing
electronically. Any document filed in a sealed case must be served in paper form. No NEF
will issue when e-filing in a sealed case.
Proposed Orders in Sealed Cases
In addition to the general requirements in Section G, proposed orders submitted in sealed
cases may be e-mailed to the central chambers e-mail addresses. Proposed orders in sealed
cases submitted to central chambers e-mail addresses from non-federal government
attorneys, may be at risk for being intercepted or monitored. Non-federal government
attorneys have the option of submitting proposed orders in sealed cases to chambers in
paper form.
J. FILING OR LODGING SEALED DOCUMENTS IN UNSEALED CASES
Any document submitted for filing under seal, except a response or reply to a criminal
sealed motion, must be accompanied by a motion and proposed order authorizing such
filing. In criminal cases the motion to seal will be filed electronically using “Sealed
Motions (Case or Doc Only)” category with the proposed order as an attachment. In civil
cases the motion to seal will be filed as a public document using the appropriate category
located under the “Motions and Related Filings” header. The proposed document to be
filed under seal will be lodged electronically using the "Sealed Lodged Proposed
Documents" category and shall include the notation “UNDER SEAL” in the caption. If a
motion to seal is granted, the judge will issue an order authorizing the electronic filing by
the Clerk's Office of the lodged proposed document under seal.
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Proposed Orders in Sealed Cases
In addition to the general requirements in Section G, proposed orders submitted in sealed
cases may be e-mailed to the central chambers e-mail addresses. Proposed orders in sealed
cases submitted to central chambers e-mail addresses from non-federal government
attorneys, may be at risk for being intercepted or monitored. Non-federal government
attorneys have the option of submitting proposed orders in sealed cases to chambers in
paper form.
1. SEALED E-FILING GUIDELINES (Civil Cases)
IMPORTANT! These procedures apply to documents intended for e-filing under
seal in a non-sealed case. E-filing is not permitted in sealed cases. Documents
intended for filing in sealed cases must be submitted in paper form.
Pursuant to Local Rule of Civil Procedure 5.6, a filer may not file anything under
seal without leave of court. To seek leave to file a document under seal, a filer
must use the “Motions” category from the “Motions and Related Filings” header
on the civil (non-sealed) events menu and select the event “Seal” or “Seal
Document”, as appropriate, for the type of relief. (The motion to seal will not be
filed under seal.) The document for which sealed status is being requested should
be lodged under seal by using the “Sealed Lodged Proposed Documents” category.
Please note that only a registered user who is properly associated with the affected
case can e-file a sealed or proposed sealed document in that case.
Following is a description of the various category options, all of which can be found
under the “Sealed Documents” header to use in conjunction with sealed e-filing:
• Sealed Lodged Proposed Documents
Use this category, which is sealed, to lodge the document to which a
motion to seal relates. To do this, use the “Sealed Lodged Proposed
Documents” category located under the “Sealed Documents” header of
events on the civil events menu. The event in this category will prompt for
a description of the document and to link to the motion to seal. (Note: If the
judge grants the motion to file the proposed document under seal, the Clerk
will do so. If the motion is denied, the lodged proposed document remains
under seal and will not be considered. The filer has the option of
resubmitting the document in the public record.)
• Sealed Other Documents (civil cases)
Use this category to file under seal a response or reply to a previously
sealed motion only if the court had previously and specifically granted
leave for the response and reply to be filed under seal.
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Availability and Noticing of Civil Sealed Documents
Sealed Documents Filed in Civil Cases: Any document electronically filed in a civil case
via a category labeled Sealed (e.g., Sealed Lodged Proposed Documents) will be
unavailable for viewing by any attorney or member of the public. However, the docket
text associated with the entry will be available for viewing at the courthouse or via PACER.
A NEF will generate and display the docket text, however, the document itself will be
unavailable. Counsel must serve copies on opposing counsel by mail.
Documents filed pursuant to LRCiv 5.6(d): If you are filing a document related to LRCiv
5.6(d), ECF has special events entitled "Notice of Confidential Doc. Designation Lodging
(LRCiv 5.6(d))" and "Notice of Confidential Doc. Designation Withdrawal (LRCiv
5.6(d))" for use with documents submitted pursuant to this local rule. Please use the
specific events and follow the instructional messages contained on the event screens.
2. SEALED E-FILING GUIDELINES (Criminal Cases)
Filing Sealed Documents
IMPORTANT! These procedures apply to documents intended for e-filing under
seal in a non-sealed case. E-filing is not permitted in sealed cases. Documents
intended for filing in sealed cases must be submitted in paper form, with the
exception of sealed juvenile cases filed on or after June 1, 2011.
Other than as described herein, a filer generally may not file anything under seal
without leave of court. However, the motion seeking leave to file a proposed
document under seal will be filed under seal. Please note that only a registered user
who is properly associated with the affected case can e-file a sealed or proposed
sealed document in that case.
Following is a description of the various category options, all of which can be found
under the “Sealed Documents” header to use in conjunction with sealed e-filing:
• Sealed Motions (Case or Doc Only)
This category is solely for the purpose of seeking leave to file a separate
document under seal or to request that the entire case be sealed. This
motion will automatically be filed under seal. If requesting to seal another,
separate document, the proposed sealed document must be lodged using the
“Sealed Lodged Proposed Documents” category described below.
• Sealed Lodged Proposed Documents
Use this category, which is sealed, to lodge the document to which the
motion to seal, described above under “Sealed Motions (Case or Doc
Only)”, relates. When prompted, describe the proposed sealed document
and be prepared to enter the document number of the related motion to seal.
(Note: If the judge grants the motion to file the proposed document under
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seal, the Clerk will do so. If the motion is denied, the lodged proposed
document remains under seal and will not be considered. The filer has the
option of resubmitting the document in the public record.)
• Sealed Other Documents
Use this category to file under seal a response or reply to a motion only if
the court had previously and specifically granted leave for the related
motion to be filed under seal.
Availability and Noticing of Criminal Sealed Documents
Sealed Documents Filed in Criminal Cases: Any document electronically filed in a criminal
case via a category labeled Sealed (e.g., Sealed Lodged Proposed Documents) will be
unavailable for viewing by any attorney or member of the public. The docket text entry
and document itself are sealed and unavailable for access through PACER or at the
courthouse. Due to viewing and electronic access restrictions, e-filers are required to
manually serve opposing counsel with the sealed criminal document.
In criminal cases, if the document involves a defendant who is being supervised by Pretrial
Services, counsel must determine if the Pretrial Services Office should be notified of the
document. If so, counsel must serve, in paper form, a copy of the document on Pretrial
Services. If the document involves a defendant pending sentencing or who has already
been sentenced, counsel must determine if the U.S. Probation Office should be notified of
the document. If so, counsel must serve, in paper form, a copy of the document on the U.S.
Probation Office
K. FILING IN JUVENILE CASES
E-filing is required for juvenile cases filed on or after June 1, 2011. A notice of appearance
or substitution of counsel in a juvenile case must be filed in paper form; the Clerk’s Office
will then grant e-filing access to the attorney entering a new appearance. Except for ex
parte motions, the same criminal categories for docketing are used as for public cases. For
ex parte motions in juvenile cases, see below.
Ex Parte Motion for Authorization of Investigative, Expert or Other Services Pursuant to
the Criminal Justice Act: Use the “Ex Parte Motion for Investigative/Expert Services (Juv
Case CJA Attorney)” category which appears under the header Juvenile Ex Parte
Documents (Restricted for All Filers). Note: This event should only be used by a
retained attorney making a first request for a service provider, otherwise an Authorization
(AUTH) should be submitted in eVoucher.
All Other Ex Parte Motions: Use the “Ex Parte Motions” category which appears under the
header Juvenile Ex Parte Documents (Restricted to Filer Only). IMPORTANT!
Select only your defendant at the Select the Party screen. Counsel for the party selected
at this screen will have viewing access to the entry.
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Availability and Noticing of Documents in Juvenile Cases
No NEF to any counsel will issue when e-filing in a juvenile case. Any document filed in
a juvenile case must be served in paper form. All active counsel have viewing access
except as described below.
• Events docketed via category “Ex Parte Motions”: Access is restricted to active
counsel for the party selected at the Select the Party screen. IMPORTANT!
Select only your defendant at this screen!
• Event docketed via category “Ex Parte Motion for Investigative/Expert
Services (Juv Case CJA Atty)”: No access for any counsel.
• Events protected by Judicial Conference Policy on Privacy and Public Access
to Electronic Case Files.
L. FILING EX PARTE MOTIONS IN PUBLIC CASES
Below information pertains to both civil and criminal cases.
Ex Parte Motion for Authorization of Investigative, Expert or Other Services Pursuant to
the Criminal Justice Act: Use the “Ex Parte Motion for Investigative/Expert Services (CJA
Attorney)” category to e-file any ex parte motion for such services. The entry will
automatically be sealed. A motion to seal is not required. The event will not generate a
NEF to any counsel. Note: This event should only be used by a retained attorney making
a first request for a service provider, otherwise an Authorization (AUTH) should be
submitted in eVoucher.
All Other Ex Parte Motions: An ex parte motion is e-filed from the same “Motions” or
“Amended Motions” category used for other motions. The user is prompted with “Is this
motion Ex Parte?”. Answering “Yes” inserts EX PARTE in docket text. There is no
viewing restriction to the entry. Enotice is to all active counsel in the case. If the e-filer
wishes to submit an ex parte motion under seal, follow the instructions set forth under
Section J, FILING OR LODGING SEALED DOCUMENTS IN UNSEALED CASES.
M. WRIT OF GARNISHMENT
The following documents are required when requesting a writ of garnishment be issued.
• Application for Writ of Garnishment
• Affidavit in Support of the Application
• Proposed Writ of Garnishment for the clerk to issue
In most instances, these documents shall be filed electronically and will be available to the
public.
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The filing party may pick up the issued writ from the Clerk's Office on the same day of
issuance. Writs will be mailed to the filing party if not picked up by 3:00 p.m.
Exception: Ex Parte Writs of Garnishment of Non-Earnings may be filed in paper as
directed in Section Q, Item 11.
N. EXHIBITS
1. In General
a. Only those excerpts that are directly related to the matter under consideration
may be submitted as exhibits. Exhibits and the excerpted material they contain
must be clearly labeled. Responding parties may file additional related
excerpts as exhibits. Filers are reminded of the requirements set forth in LRCiv
7.1(d)(1) and (d)(2).
b. Exhibits must be submitted electronically in ECF as attachments. If the entire
exhibit exceeds ten (10) megabytes with a resolution of 300 dots per inch (dpi),
it must be submitted in multiple segments, not to exceed ten (10) megabytes
each.
c. The first page of the attachment should be an index of the attached exhibits. In
a non-capital habeas corpus action brought under 28 U.S.C. § 2254, the first
page of each electronically filed attachment to an answer must contain an index
of the included exhibits that is bookmarked and hyperlinked to each exhibit in
that attachment; and the number or letter of each electronically filed exhibit
attached to an answer must be included in the name of the attachment in which
the exhibit is contained.
d. In those instances as described in section (b) above where numerous large PDF
exhibits are attached to a single e-filing transaction, the number of exhibit files
uploaded in a single e-filing transaction shall not exceed ten (10). To the
greatest extent possible, individual exhibits should not be split between multiple
attachments. In those instances where it is necessary to e-file more than ten
exhibits, or if the filer otherwise finds that the intended number of attachments
cannot be uploaded in a single transaction, the filer is to e-file the main
document and supporting exhibits by utilizing the following procedure:
1. Electronically file the main document using the ECF event type that is
appropriate for the type of document being e-filed (e.g., motion, response
to motion, stipulation, etc.). Attach exhibit files as needed, not to exceed
10 attachments. The first attachment must include an index of the attached
exhibits as required in (c) above.
2. Electronically file additional exhibits as needed using the "Additional
Attachments to Main Document" event found under "Other Documents" in
ECF. The event will allow the user to identify the main document to which
the additional attachments pertain. The "Additional Attachments to Main
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Document event can be utilized as many times as needed to e-file all
attachments in support of a specific filing; however the number of
attachments e-filed per transaction cannot exceed ten.
e. The filing party is required to verify the legibility of the scanned exhibits prior
to electronically filing them with the court. Parties should scan documents in
black and white, unless color is a critical feature of the information.
f. Original exhibits must be retained by the submitting party for the duration of
the case, including any period of appeal.
2. Non-Electronic Filing of Exhibits and Other Documents
A party may seek leave of the court to allow the non-electronic filing of exhibits
and other documents when they are not convertible to electronic form (e.g.,
videotapes, maps, etc.) or are extremely large. If leave is granted, the following
procedure will apply:
a. The filing party must prepare an index and notice of filing in pleading format
to be submitted with the exhibits or other documents. The caption of the index
will state what document, if any, the exhibits are supporting. The actual
exhibits must be tabbed and bound if appropriate.
b. The index and notice of filing must be electronically filed before the exhibits or
other documents are delivered to the Clerk's Office. The index, notice of filing
and exhibits or other documents must be served on the other parties by the filer.
3. Evidentiary and Trial Exhibits
Evidentiary and trial exhibits must be submitted directly to the appropriate
courtroom deputy clerk and will not be filed with the court.
O. FILING ERRORS/TECHNICAL FAILURES
1. Correcting Filing or Docket Errors
a. Once a document is submitted and becomes part of the case docket, corrections
to the docket may be made only by the Clerk's Office. The ECF system will
not permit the filing party to make changes to the document or docket entry
once the transaction has been accepted.
b. The filing party should not attempt to re-file an incorrectly filed document.
c. The filing party must contact the Clerk's Office ECF Help Desk as soon as an
error has been discovered and provide the case number and document number.
If appropriate, the Clerk's Office will make a docket entry indicating the
document was filed in error. The filing party will be advised if the document
needs to be re-filed.
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d. If the Clerk's Office discovers filing or docketing errors, the filer will be advised
of what further action, if any, is required to address the error. However, if the
error is minor, the Clerk's Office may correct the error, with or without notifying
the parties.
e. In the event it appears a document has been filed in the wrong case, the Clerk's
Office will docket an entry indicating this possible error and notify the filing
party. If it is confirmed as an error, the party will be directed to re-file the
document in the correct case. The Clerk's Office will not delete any documents
filed by a party unless ordered by the court.
2. Technical Failures
a. Known court systems outages will be posted on the court's Internet web site, if
possible.
b. Problems on the filer's end, such as problems with the filer's Internet service
provider (ISP), or hardware or software problems, will not generally excuse an
untimely filing. A filer who cannot electronically file a document because of a
problem on the filer's end must seek an alternative means of filing.
c. If a filer needs to use the court’s equipment to e-file, the filer should bring a
form of electronic media containing the document(s) to the Clerk’s office.
d. If the filer does not have the document(s) available in electronic form, the
Clerk’s office will scan the filing to PDF on the filer's behalf.
e. The media to which the document(s) was scanned will be checked out to the
filer upon presentation of a photo ID. The filer will electronically file
document(s) at the public terminal and may retrieve their photo ID upon return
of the media device. If electronic filing using the court's equipment is
unsuccessful, the Clerk’s office will accept the filing in paper.
f. A registered user whose filing is untimely due to a technical failure may seek
relief from the court.
P. TRANSCRIPTS
Transcripts will be electronically filed and available for viewing at the Clerk's Office public
terminal, but may NOT be copied nor reproduced by the Clerk's Office for a period of 90
days. Registered users who have purchased the transcript during the 90 day period will be
provided remote electronic access to the transcript in ECF. The Court Reporter/ECRO will
notify the Clerk's Office when a registered user in a case has purchased the transcript so
that access to the transcript can be given to the purchaser through the court's ECF system.
Each party shall have 21 calendar days from the date the transcript is filed to electronically
file a "Redaction Request Re: Transcript" (found in the Other Documents category)
indicating the name (and any variation or alias, if applicable) of each juvenile whose name
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appears anywhere in a particular transcript, as well as the page and line where all other
personal identifiers appear in the transcript and how they are to be redacted. The
responsibility for redacting personal identifiers rests solely with counsel and the parties.
Personal identifiers are Social Security numbers, financial account numbers, names of
minor children, dates of birth, and in criminal cases, home addresses.
If a "Redaction Request Re: Transcript" is not filed the Court will presume redaction of
personal identifiers is not necessary, and the transcript will be available electronically 90
days after the filing of the transcript.
Individuals who wish to order a transcript before it is available electronically shall
complete the Transcript Order Form (AO 435) and file the form electronically.
Q. EXCEPTIONS TO ELECTRONIC FILING
The following documents must be submitted in paper form:
1. Grand Jury Matters, including:
a. Minute sheets
b. Grand Jury returns
c. Voting slips
d. Orders appointing alternate jurors
e. Motions and orders to quash subpoenas
f. Motions and orders to enforce subpoenas
g. Motions and orders for immunity
h. Motions and orders for appointment of counsel
2. Wire tap documents
3. Pre-Indictment/Pre-Information, including:
a. Complaints filed by federal agents or the U.S. Attorney on behalf of federal
agents
b. Affidavits related to Complaints
c. Warrants issued by other districts for defendants in the District of Arizona
4. Indictments and Informations
5. Bonds
6. Unless available electronically, the state court record in any habeas corpus cases
filed under 28 U.S.C.§2254
7. Reports of medical or mental evaluations of criminal case defendants
8. Civil sealed complaints
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9. Civil Miscellaneous cases filed by unregistered attorneys
10. Ex Parte Applications for Writs of Garnishment of Non-Earnings and Proposed
Writs of Garnishment.
The Clerk’s Office will issue the Writ(s) in paper and defer electronically filing the
Application(s) and Writ(s) on the public docket for two business days following the
issuance of the Writ(s) to give the judgment creditor an opportunity to serve the
garnishee. After two business days, the Clerk’s Office will electronically file the
Application(s) and Writ(s) on the public docket and generate a Notice of Electronic
Filing.
11. Any other document or filing that the court orders not to be electronically filed,
imaged or maintained in the ECF system.
R. CHARACTER LETTERS IN SUPPORT OF SENTENCING
Original character letters must be submitted by defense counsel in paper form with the
original to the U. S. Probation Office and copies to the sentencing judge and opposing
counsel at least five (5) business days prior to the hearing. Character letters shall not be
mailed directly to the sentencing judge by any family members or other persons writing in
support of the defendant. No more than ten (10) character letters shall be submitted by
defense counsel. Character letters or a notice of such shall not be filed electronically unless
otherwise ordered by the court.
S. FILING OF A MOTION TO TRANSFER OR CONSOLIDATE - LRCiv 42.1(b)
1. Motions to transfer or consolidate are to be filed directly into a case in which the
filer is a party. Events for this purpose are located in the Civil Events Menu, under
the header "LR 42 Transfer/Consolidate Events." The events have prompts to
guide the filer through the event.
2. Responsive and subsequent filings should also be filed directly into a case in which
the filer is a party. Events for this purpose are located in the Civil Events Menu,
under the header "LR 42 Transfer/Consolidate Events." There are events available
for responses, replies, joinder, and motion to extend time to respond/reply to a
transfer or consolidate motion. It is important to use these events for filings related
to a Local Rule 42(b) transfer or consolidation motion.
T. FILING OF CONSENT TO EXERCISE OF JURISDICTION BY A UNITED
STATES MAGISTRATE JUDGE OR DISTRICT JUDGE ELECTION FORM
PURSUANT TO LRCiv 3.7(b)
When a case is filed and randomly assigned to a U.S. Magistrate Judge, the form Consent
to Exercise of Jurisdiction by United Sates Magistrate Judge/District Judge Option is
provided by the Clerk to the individual or attorney who is filing the case. LRCiv 3.7(b)
requires that each party must indicate his or her consent or election on the form. The form
must be electronically filed in the pertinent civil case. The event for e-filing the form is
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located in the Other Documents category: Consent/Election Form LRCiv 3.7(b). If a party
has not been authorized to e-file in ECF, the party must submit the completed paper form
to the Clerk’s Office.
Availability and Noticing
An entry made with this event is unavailable for viewing via PACER, at the courthouse, or
by judges and chambers staff. There is no NEF generated to counsel of record or the judge
assigned to the case. Only designated court staff will be able to view these documents.
U. FILING DOCUMENTS PURSUANT TO LRCiv 7.2(n)
A document filed pursuant to LRCiv 7.2(n) to inquire of the Court the status of any motion
or other matter that has been filed under advisement for more than one hundred and eighty
(180) days must be e-filed using the LRCiv 7.2(n) inquiry event found in the Other
Documents category. Entries made with this event cannot be accessed by judges, chambers
staff, or the public. A limited number of select staff in the Clerk’s Office will monitor
these entries and provide relevant information to chambers without revealing the identity
of the filer.
V. FILING A PREVIOUSLY E-FILED DOCUMENT AS AN ATTACHMENT
Any party planning to use a previously e-filed document for submission in a later filing
shall ensure the original header is removed before resubmitting the document. The header
can be removed manually after the document is printed, or it can also be removed in ECF
prior to printing. To remove the header, perform a query for the document in ECF via the
docket report option and unselect the checkbox for "Include headers when displaying PDF
documents" in the Document options category. The document(s) will be viewable and
printable without headers and can be re-filed.
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III. OFFICE OF NAVAJO AND HOPI INDIAN RELOCATION (ONHIR) CASES
Unless otherwise ordered by the court, all documents in ONHIR cases must be electronically
filed and noticed. To address the privacy issues inherent in ONHIR matters, remote access to
the transcripts of the administrative proceeding will not be available through the Internet. The
transcripts of the administrative proceeding must be electronically filed using the event
ONHIR Certified Administrative Record found in the Other Documents category. Non-case
participants who wish to view these transcripts must do so at the public terminal located in the
Clerk’s Office. All other documents filed in these cases will be available through PACER.
IV. SOCIAL SECURITY CASES
Unless otherwise ordered by the court, all documents, notices, and orders in Social Security
reviews must be electronically filed and noticed, including transcripts of the administrative
proceeding if available electronically. A paper courtesy copy of the administrative proceeding
transcript shall be delivered to the assigned judge, any pro se plaintiff and, upon request, to the
Ninth Circuit Court of Appeals.
To address the privacy issues inherent in Social Security matters, Internet access to documents
other than orders, opinions and judgments will be limited to counsel and court staff. Docket
sheets will be available over the Internet to non-parties. The file will also be available for
public viewing at the Clerk's Office.
V. PUBLIC ACCESS TO THE COURT DOCKET AND DOCUMENTS
A. PUBLIC ACCESS AT THE COURT
Access to the electronic docket and documents filed in the ECF system are available for
viewing to the public at no charge at the Clerk's Office during business hours.
B. INTERNET ACCESS
Remote electronic access to the ECF system for viewing purposes is limited to subscribers
to the Public Access to Court Electronic Records ("PACER") system. The Judicial
Conference of the United States requires that a user fee must be charged for remotely
accessing certain detailed case information, such as filed documents and docket sheets.1
C. CERTIFIED AND NON-CERTIFIED COPIES
Certified and non-certified copies of filed documents may be purchased from the Clerk's
Office. The fee for copying and certification will be in accordance with the Judicial
Conference Schedule of Fees, following 28 U.S.C. § 1914.
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The access fee does not apply to official recipients of electronic documents, i.e. parties legally required to
receive service or to whom service is directed by the filer in the context of service under the Federal Rules
of Civil Procedure. Official recipients will receive the initial electronic copy of a document free to download
as they see fit, but if they remotely access the document again, they will be charged.
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