Rev. 10/29/2025
CM/ECF Administrative Policies and
Procedures Manual for Civil Filings
UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF ARKANSAS
IN THE UNITED STATES DISTRICT COURT
FOR THE EASTERN DISTRICT OF ARKANSAS
ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL
FOR CIVIL FILING
TABLE OF CONTENTS
I. THE ELECTRONIC FILING SYSTEM .............................................................................. 3
A. DEFINITIONS.................................................................................................................... 3
B. GENERAL INFORMATION ............................................................................................. 4
II. ELIGIBILITY, REGISTRATION & PASSWORDS .......................................................... 5
A. ELIGIBILITY ..................................................................................................................... 5
B. REGISTRATIONS AND PASSWORDS........................................................................... 5
III. ELECTRONIC FILING AND SERVICE OF DOCUMENTS ........................................... 6
A. FILING ............................................................................................................................... 6
B. SERVICE ............................................................................................................................ 7
C. SIGNATURES.................................................................................................................... 8
D. FEES PAYABLE TO THE CLERK................................................................................... 9
E. ORDERS ........................................................................................................................... 10
F. TITLE OF DOCKET ENTRIES ....................................................................................... 11
G. CORRECTING DOCKET ENTRIES .............................................................................. 11
H. TECHNICAL FAILURES ................................................................................................ 12
I. PRIVACY ......................................................................................................................... 12
IV. CONVENTIONAL FILING OF DOCUMENTS ............................................................... 13
A. CASE INITIATING DOCUMENTS ................................................................................ 14
B. DOCUMENTS TO BE FILED UNDER SEAL ............................................................... 14
C. PRO SE FILERS ............................................................................................................... 14
D. SOCIAL SECURITY CASES .......................................................................................... 15
E. FEE MATTERS ................................................................................................................ 15
V. ATTACHMENTS AND EXHIBITS .................................................................................... 15
A. IN GENERAL................................................................................................................... 15
B. VOLUMINOUS EXHIBITS ............................................................................................ 15
C. CONVENTIONAL FILING OF EXHIBITS.................................................................... 16
VI. NOTICE OF COURT ORDERS AND JUDGMENTS ...................................................... 17
VII. PUBLIC ACCESS TO COURT RECORDS ...................................................................... 17
A. PUBLIC ACCESS AT THE COURT............................................................................... 17
B. INTERNET ACCESS ....................................................................................................... 17
C. CONVENTIONAL COPIES AND CERTIFIED COPIES .............................................. 18
SAMPLE FORMAT – DECLARATION THAT A PARTY WAS UNABLE TO FILE IN A
TIMELY MANNER (FORM A) ...................................................................................... 19
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Administrative Policies and Procedures Manual for Civil Filings
I. THE ELECTRONIC FILING SYSTEM
Case Management/Electronic Case Files (CM/ECF) is an automated case management and
docketing system designed specifically for the Federal Courts. The case management and
docketing (CM) portion is a nationally supported system that provides customized
docketing and reporting capability. The electronic case files (ECF) portion allows
attorneys to submit documents that are created in electronic form to the Court by means of
the Internet. The electronic filing system generates a docket entry and automatically
transmits a notice of the filing to the other participants in the case by electronic mail.
Attorneys who are registered to file documents in electronic form shall have the same
access to the Court’s electronic files as the public; however, registered attorneys’ unique
login and password shall give them access to the system that permits electronic filing and
notification of filing to all case participants. The notice of filing shall permit the registered
attorneys to receive one free electronic copy of all documents filed in the case. These
electronic copies are time sensitive and should be downloaded to their computer for future
reference.
A. ECF DEFINITIONS
The following definitions are used throughout this Manual:
• “Conventional Filing” means submitting a document to the Court or a
party in paper or other nonelectronic, tangible format. Documents submitted
conventionally shall be scanned, uploaded, filed and maintained in CM/ECF
unless these procedures provide otherwise.
• “Electronic Document” is an electronic version of information otherwise
filed in paper form. An electronic document has the same legal effect as a
paper document.
• “Electronic Filing System” refers to the Court’s automated system that
receives and stores documents filed in electronic form in the Eastern District
of Arkansas.
• “Electronic Filing” means uploading a PDF document directly from the
registered user’s computer to the CM/ECF system.
• “Electronic Signature” refers to the fact that an electronic document is
deemed signed when filed by an attorney, judicial officer or deputy Clerk
using a valid login and password.
• “Filing User” is an individual who has a Court-issued login and password
to the CM/ECF system to file documents electronically.
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• “Notice of Electronic Filing” is a notice automatically generated by the
Electronic Filing System at the time a document is filed in the system,
setting forth the time of filing, the date the document is entered on the
docket, the name of the party and attorney filing the document, the type of
document, the text of the docket entry, the name of the party or attorney
receiving the notice, and an electronic link (hyperlink) to the filed document
which allows recipients to retrieve the document electronically.
• “PACER” (Public Access to Court Electronic Records) is an automated
system that allows an individual to view, print and download Court docket
information over the Internet at a fee established by the Judicial Conference
of the United States.
• “PDF” is portable document format. A document created with a word
processor, or a paper document which has been scanned, must be converted
to PDF to be filed electronically with the Court.
• “Proposed Order” is a draft document submitted by an attorney for a
judge’s signature. A proposed order in Microsoft Word format should be
provided to the Court as an electronic attachment to an e-mail addressed to
chambers.
• “Technical Failure” is a failure of Court owned/leased hardware, software,
or telecommunications facility which results in the inability of a Filing User
to submit a filing electronically. “Technical Failure” does not include the
malfunctioning of a Filing User’s equipment.
B. GENERAL INFORMATION
The policies and procedures that govern electronic case filing in the United States
District Court for the Eastern District of Arkansas are contained in this manual.
The following general information is relevant to our CM/ECF program.
• The official record of the Court shall be the electronic file maintained on
the Court’s servers. This includes information transmitted to the Court in
electronic format, as well as paper form.
• All civil, criminal and miscellaneous cases shall be made part of the
CM/ECF system.
• A person represented by an attorney must file electronically unless allowed
by the Court for good cause and as set forth in Local Rule 5.1, see Fed. R.
Civ. P. 5(d)(3)(A).
• All case initiating documents (civil complaints and criminal indictments)
shall be filed conventionally.
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• Social Security cases shall be subject to the limitations contained in Section
IV(D) of this manual.
• Pro se parties shall not be permitted to file electronically.
• Sealed documents shall be filed conventionally.
• The Court may amend these procedures at any time without prior notice.
II. ELIGIBILITY, REGISTRATION & PASSWORDS
A. ELIGIBILITY
An attorney admitted to the Bar of this Court, including an attorney admitted pro
hac vice, must register as a Filing User through the PACER website
(www.pacer.gov).
B. REGISTRATION AND PASSWORDS
Filing Users are subject to electronic service of all documents via CM/ECF as
provided in this manual in accordance with our Local Rules, the Federal Rules of
Civil Procedure and the Federal Rules of Criminal Procedure. Attorneys registered
for electronic filing shall receive important information from this Court about
revisions to our local rules, general orders, fees, and the electronic case filing
system by means of our electronic notification service and not by any other means.
There is no fee for the electronic notification service and the usage is restricted to
official Court business.
Attorneys may submit more than one Internet e-mail address for case notification.
A second e-mail address (home or work) enhances the notification process by
providing the Filing User with essential information at multiple locations.
Upon admission to the Court, the attorney must request an e-file registration
account for the U.S. District Court, Eastern District of Arkansas, through the
PACER website (www.PACER.gov). The electronic filing log-in and password is
maintained by PACER.
1. Once the registration is approved by the Clerk, the Filing User shall protect
the security of the User password and immediately notify PACER if the
Filing User learns that the password has been compromised.
2. If an attorney is leaving a law firm and is the attorney of record on an
existing case and representation in the case shall remain with the law firm,
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then withdrawal and substitution of counsel must be made prior to the
attorney’s termination in the law firm, for the following reason:
The attorney leaving the firm has an e-mail address with the law
firm he or she is leaving on record with the Court. This e-mail
address may be disabled by the law firm as soon as the attorney
terminates his/her employment. The electronic notices in ECF shall
continue to go to the terminated attorney’s e-mail address at the
former firm. If the e-mail address is disabled at the law firm, the
attorney shall not receive the electronic notice. If a
withdrawal/substitution of counsel has not been filed prior to the
attorney leaving the firm, the law firm should not disable the e-mail
account of the attorney leaving the firm until another attorney in the
firm enters an appearance. The law firm should designate someone
in the firm to check this e-mail account for ECF notices until
substitution of counsel has been filed with the Court.
3. All Filing Users are required to maintain an accurate e-mail address. The
responsibility for changing an e-mail address rests entirely with the Filing
User. Attorneys may contact PACER at 1-800-676-6856 for assistance with
email modification requests.
4. An attorney whose e-mail address, mailing address or telephone number has
changed should file a timely notice of a change of address and serve a copy
of the notice on all other parties. A Filing User should file such a notice
electronically.
III. ELECTRONIC FILING AND SERVICE OF DOCUMENTS
A. FILING
1. In General
a. All motions, applications, briefs, responses, memoranda of law, or
exhibits in a civil case (except for case initiating documents) will be
filed on the system electronically except as otherwise provided by
these administrative procedures, by local rules, or by Court order.
b. E-mailing a document to the Clerk’s office or to the assigned judge
does not constitute filing the document. A document shall not be
considered filed until the system generates a Notice of Electronic
Filing.
2. Entry of Appearance and Withdrawal of Appearance by Counsel
a. The Clerk’s office must be informed of the names, address,
telephone number and e-mail address of the attorneys entering a
case after the filing of the complaint. A separate notice of
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appearance form must be filed in the system electronically by each
attorney and served on all parties. The early filing of the notice of
appearance form by each attorney shall ensure prompt electronic
service of documents throughout the duration of the case. A notice
of appearance form can be downloaded from the Court’s website @
www.are.uscourts.gov.
b. A withdrawal of appearance by counsel may be accomplished only
by leave of Court in accordance with Local Rule 83.5. A notice of
appearance of substituted counsel may be filed only by the attorney
entering the appearance, not by the withdrawing attorney.
3. If a document is filed prior to midnight, it shall be docketed on that day.
However, time sensitive filings, which are electronically filed on the last
day of any given deadline, shall be filed by 5:00 p.m., unless otherwise
ordered by the Court.
4. A party who moves to amend a pleading shall attach a copy of the proposed
document (e.g., amended complaint, amended answer, etc.) to the motion
as an exhibit. If the motion is granted, the order shall direct the attorney to
file the document with the Court electronically.
5. The Clerk’s office shall not maintain a paper Court file in any case filed on
or after July 1, 2005, unless required by Court order, local rule and these
procedures. The official Court record shall be the electronic file maintained
on the Court’s servers.
B. SERVICE
1. Whenever a pleading or other paper is filed electronically in accordance
with these procedures, the system shall generate a “Notice of Electronic
Filing” to the filing party, to any other party who is a registered user and to
the assigned judge.
2. If the recipient is a registered Filing User, the system-generated Notice of
Electronic Filing shall be deemed to constitute service of the document by
electronic means pursuant to Fed. R. Civ. P. 5(b)(2)(E). Three days are not
added to the response time for documents served electronically, see Fed. R.
Civ. P. 6(d).
3. No certificate of service is required when a paper is served by filing it with
the Court’s electronic filing system, see Fed. R. Civ. P. 5(d)(1)(B).
4. A certificate of service is required when a paper is required to be served by
means other than the Court’s electronic filing system. A party who is not a
registered participant of the system is entitled to a paper copy of any
electronically filed pleading, document, or order. The filing party must
therefore provide the nonregistered party with the pleading document or
order according to the Federal Rules of Civil Procedure. When mailing
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paper copies of documents that have been electronically filed, the filing
party shall also include a copy of the Notice of Electronic filing to provide
the recipient with proof of the filing.
5. When a party is dismissed prior to case closing, the CM/ECF system will
no longer generate a Notice of Electronic Filing for the terminated party
when documents are filed. If a motion (such as a motion for
reconsideration) or other paper (such as a notice of appeal) should be served
on the dismissed party, the filing party must include a certificate of service
in the document that verifies service by other means. If the terminated party
wishes to continue receiving electronic notification of filings after
termination, the party should email the Clerk’s office at
[email protected] and request reinstatement of notifications.
6. System-generated deadlines are for Court use only and should not be relied
upon by counsel.
C. SIGNATURES
1. Nonattorney Signature
If the original document requires the signature of a nonattorney, the filing
party or the Clerk’s office will scan the original document, and then file it
on the system electronically.
a. This rule includes all notarized documents.
b. The electronically filed document as it is maintained on the Court’s
servers shall constitute the official version of that record. The Court
shall not maintain a paper copy of the original document unless
directed by the Court.
c. A nonfiling signatory or party who disputes the authenticity of an
electronically filed document with a nonattorney signature or the
authenticity of the signature on that document must file an objection
to the document within fourteen days of service of the document.
2. Attorney Signature
a. An authorized filing made through an attorney’s electronic filing
account constitutes the attorney’s signature. The attorney’s name
and signature block must be formatted as follows:
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Pat Attorney
Bar Number 12345
Attorney for (Plaintiff/Defendant) XYZ Company
ABC Law Firm
1600 West Capitol Avenue
Little Rock, Arkansas 72201
Telephone: (501) 604-5300
E-mail:
[email protected]
b. Any party challenging the authenticity of an electronically filed
document or a signature on that document must file an objection to
the document within fourteen days of service of the document.
3. Multiple Attorney Signatures. The following procedure applies when a
stipulation or other document (e.g., a joint motion) requires two or more
attorney signatures:
a. The filing attorney shall confirm that the content of the document is
acceptable to all attorneys required to sign the document and shall
obtain the signatures of all attorneys on the document. For purposes
of this rule, physical, facsimile, or electronic signatures are
permitted.
b. The filing attorney shall then file the document electronically
indicating the signatories, (e.g., “Jane Doe,” “John Smith,” etc.) for
each attorney’s signature.
c. A nonfiling signatory or party who disputes the authenticity of an
electronically filed document containing multiple signatures or the
authenticity of the signatures themselves must file an objection to
the document within fourteen days of service of the document.
D. FEES PAYABLE TO THE CLERK
Any fee required for filing a document or paper is payable to the Clerk of the Court
by credit/debit card, check, money order, or cash. The payment of fees will be noted
on the docket sheet. The Court shall not maintain electronic billing or debit
accounts for lawyers or law firms.
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E. ORDERS
1. The assigned judge or the Clerk’s office shall electronically file all signed
orders.
2. Proposed orders shall be submitted as outlined below.
a. Electronically submitted proposed orders shall not be combined
with the motion into one document. Rather, the motion must be filed
first, then the proposed order must be submitted by e-mail. The
proposed order must refer to the document number that the system
assigns to the motion when the motion is electronically filed.
b. So that the Court can have the flexibility to edit proposed orders, all
proposed orders must be submitted in Microsoft Word or Rich Text
Format. Judges shall not accept proposed orders in PDF format.
c. A proposed order should be attached to an Internet e-mail sent to the
e-mail address of the assigned judge. The judges’ e-mail addresses
are as follows:
Brian S. Miller
[email protected]
D. P. Marshall Jr.
[email protected]
Kristine G. Baker
[email protected]
James M. Moody Jr.
[email protected]
Lee P. Rudofsky
[email protected]
J. Thomas Ray
[email protected]
Beth Deere
[email protected]
Joe J. Volpe
[email protected]
Jerome T. Kearney
[email protected]
Patricia S. Harris
[email protected]
Edie R. Ervin
[email protected]
Benecia B. Moore
[email protected]
d. If in doubt regarding whether to submit a proposed order to the
assigned magistrate judge or the assigned district judge, the
proposed order should not be submitted to both. Rather, the
proposed order should be submitted to the district judge and, if
appropriate, the district judge shall then forward the proposed order
to the magistrate judge.
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3. When the Clerk’s office mails paper copies of an electronically filed order
to a party who is not a registered participant of the system, the Clerk’s office
will include a copy of the Notice of Electronic Filing to provide the
nonparticipant with proof of the filing.
4. The assigned judge or the Clerk’s office, if appropriate, may grant routine
orders by a text-only docket entry. The system shall generate a Notice of
Electronic Filing of such an entry. In such cases, no PDF document shall
issue; the text-only entry shall constitute the Court’s only order on the
matter. The Clerk’s office will mail a paper copy of the Notice of Electronic
Filing of an order by text-only docket entry to a party who is not a registered
participant of the system.
5. Proposed orders that can be signed by the Clerk and submitted pursuant to
Local Rule 6.2 should be prepared in Microsoft Word or Rich Text Format
and attached to an Internet e-mail sent to the Clerk’s office at the following
e-mail address:
[email protected]
The Clerk’s office shall not accept proposed orders in PDF format.
F. TITLE OF DOCKET ENTRIES
The Filing User who electronically files a document is responsible for designating
an appropriate docket entry title by using one of the docket event categories
prescribed by the Court.
G. CORRECTING DOCKET ENTRIES
1. Once a document is filed electronically, corrections to the docket can only
be made by the Clerk’s office. The system shall not permit the filing party
to make changes to the document(s) or docket entry once the transaction has
been accepted.
2. A document may be filed incorrectly as the result of posting the wrong PDF
file to a docket entry, selecting the wrong document type from the menu,
entering the wrong case number and not catching the error before the
transaction is completed, etc. The filing party should not attempt to refile
the document. Rather, as soon as possible after an error is discovered, the
filing party should contact the Clerk’s office with the case number and
document number that needs to be corrected. If appropriate, the Court shall
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make an entry indicating the document was filed in error. The Clerk’s office
will advise the filing party if the document needs to be refiled.
H. TECHNICAL FAILURES
The Clerk’s office shall deem the Eastern District of Arkansas CM/ECF site to be
subject to a technical failure on a given day if the site is unable to accept filings
continuously or intermittently over the course of any period of time greater than
one hour after 8:00 a.m. that day. Known system outages must be posted on the
web site, if possible.
1. Problems on the filer’s end, such as phone line problems, problems with the
filer’s Internet Service Provider (ISP), or hardware or software problems,
shall not constitute a technical failure under these procedures nor excuse an
untimely filing. A filer who cannot file a document electronically because
of a problem on the filer’s end must file the document conventionally.
2. In the event of a technical failure of the Court’s CM/ECF site, documents
may be submitted to the Clerk’s office conventionally.
3. A filing party whose filing is made untimely as the result of a technical
failure of the Court’s CM/ECF site may seek appropriate relief from the
Court. Sample language is attached to these procedures as Form A.
I. PRIVACY
To address the privacy concerns created by Internet access to Court documents,
litigants shall modify or partially redact the following personal data identifiers
appearing in documents filed with the Court as follows:
Attorneys should not include sensitive information in any document filed with the
Court unless that inclusion is necessary and relevant to the case. You must
remember that any personal information not otherwise protected shall be made
available over the Internet via PACER. If sensitive information must be included,
certain personal data identifiers must be partially redacted from the document,
whether it is filed traditionally or electronically: Social-security numbers, taxpayer-
identification numbers and financial-account numbers to the last four digits, names
of minor children to the initials, and dates of birth to the year. (Fed. R. Civ. P.
5.2(a.)) Exemptions to the redaction requirements can be found in Fed. R. Civ.P.
5.2(b).
In compliance with Federal Rule of Civil Procedure 5.2(f) and (g), a party wishing
to file a document containing the personal data identifiers specified above may:
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1. File an un-redacted document under seal. This document shall be retained
by the Court as part of the record. Or,
2. File a reference list under seal. A filing that contains redacted information
may be filed together with a reference list that identifies each item of
redacted information and specifies an appropriate identifier that uniquely
corresponds to each item listed. The list must be filed under seal and may
be amended as of right. Any reference in the case to a listed identifier will
be construed to refer to the corresponding items of information.
The Court may, however, still require the party to file a redacted copy for the public
file.
In addition, exercise caution when filing documents that contain the following
information:
• Personal identifying number, such as a driver's license number
• Medical Records, treatment and diagnosis
• Employment history
• Individual financial information; and
• Proprietary or trade secret information.
Counsel is strongly urged to share this information with all clients so that clients
may make an informed decision about the inclusion of certain materials. If a
redacted document is filed, it is the sole responsibility of counsel and the parties to
be sure that all documents comply with the rules requiring redaction of personal
data identifiers. The Clerk will not review each document for redactions.
IV. CONVENTIONAL FILING OF DOCUMENTS
The following procedures govern documents filed conventionally. The Court, on motion,
may also authorize conventional filing of other documents otherwise subject to these
procedures.
A. CASE INITIATING DOCUMENTS
All case initiating documents (i.e., complaints with civil cover sheets and summons,
and notices of removal) and any pleading that adds a party (i.e., amended
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complaint, third-party complaint, etc.) to the civil action shall be filed
conventionally on paper. The Clerk’s office shall image these documents and
upload them into the system.
1. Summonses to be issued by the Clerk shall be delivered to the Clerk’s office
by United States mail or by hand-delivery.
2. The party requesting the summons must complete the top portion of the
summons form.
3. A party may not electronically serve a summons, but instead must effect
service according to Rule 4 of the Federal Rules of Civil Procedure.
B. DOCUMENTS TO BE FILED UNDER SEAL
1. All requests to seal a document or material must be made by motion and
accompanied by a proposed order (see Section III, E.2 “Orders”). Sealed
documents shall not be filed electronically, but rather manually on paper
with the Clerk’s office. If a document accompanies the motion to seal, it
must be submitted to the Clerk’s office manually on paper and shall be
placed inside an 8 ½" x 11" envelope. Affixed to the exterior of the
envelope shall be a cover sheet containing:
• The case caption;
• The name of the document if it can be disclosed publicly, otherwise
an appropriate title by which the document may be identified on the
public docket; and
• The name, address and telephone number of the person filing the
document.
If the motion is granted, the assigned judge shall electronically enter the
order authorizing the filing of the documents under seal. If the documents
were not submitted with the motion to seal, the Filing User shall deliver the
sealed documents to the Clerk’s office for conventional filing under seal in
the format listed above. Attached to these documents shall be a copy of the
Court’s order permitting sealing.
C. PRO SE FILERS
Pro se filers shall file paper originals of all complaints, pleadings, motions,
affidavits, briefs, and other documents that must be signed or that require either
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verification or an unsworn declaration under any rule or statute. The Clerk’s office
will scan these original documents into an electronic file in the system.
D. SOCIAL SECURITY CASES
Absent a showing of good cause, all documents, notices, and orders in Social
Security reviews shall be filed and noticed electronically, except as noted below.
1. The complaint and other documents typically submitted at the time a Social
Security case is filed shall be filed and served conventionally.
2. All other documents in the case, including the administrative transcript and
briefs, shall be filed and served electronically.
3. To address the privacy issues inherent in a Social Security review, Internet
access to the individual documents shall be limited to counsel and Court
staff to the extent that the Court has the documents in electronic format.
Docket sheets, however, shall be available over the Internet to nonparties.
Further, nonparties shall continue to have access to the documents on file at
the Clerk’s office.
E. FEE MATTERS
Documents relating to fee matters shall be filed conventionally. This includes
documents such as appointment of and authority to pay Court appointed counsel,
authorization and voucher for expert and other services, authorization and voucher
for payment of transcript, and requests for excess fees. The initial document
appointing counsel shall be scanned by the Clerk’s office and made a part of the
electronic case file. However, in order to address privacy issues, all other
documents relating to fee matters shall be maintained in the Clerk’s office in a
separate paper file.
V. ATTACHMENTS AND EXHIBITS
A. IN GENERAL
1. A filing party should electronically image, i.e., “scan,” a paper exhibit that
is less than 35 megabytes and submit the exhibit as a PDF file. Because
PDF files containing scanned documents take up considerably more space
on the system than PDF files containing electronically generated
documents, filing parties may submit PDF files containing scanned
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documents of more than 35 megabytes only if they are filed in separate 35
megabyte segments.
2. The Filing User should configure their scanner to scan at 600 dpi.
3. Filing Users shall verify that scanned documents are legible before the
documents are filed electronically with the Court.
B. VOLUMINOUS EXHIBITS
If the exhibit(s) attached to any particular document exceed a total of 35 megabytes,
then the document and exhibits must be filed according to the following procedure.
1. The Filing User must prepare an exhibit index and file the index as an
attachment to the main document.
2. Each separate exhibit must be filed as a separate attachment to the main
document.
3. If any particular exhibit exceeds 35 megabytes, then that exhibit must be
broken down into separate components of 35 megabytes or less, and each
component must be filed as a separate attachment.
4. Following is a sample exhibit index, for which each exhibit must be filed as
a separate attachment to the main document.
Exhibit Description
A Affidavit of John Smith
B Excerpts from Jane Doe’s Deposition
C-1 Contract Between XYZ Company and ABC Company
(Part 1, Pages 1-15)
C-2 Contract Between XYZ Company and ABC Company
(Part 2, Pages 16-24)
D XYZ Company General Ledgers
C. CONVENTIONAL FILING OF EXHIBITS
The Court will allow a party to conventionally file exhibits that are not available in
electronic form or too lengthy to electronically image. Sealed exhibits shall be filed
conventionally with the Clerk’s office in accordance with the procedures set forth
in Section IV, B. If a party files exhibits conventionally, then the exhibits must be
filed according to the following procedure.
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1. The Filing User must prepare an exhibit index. This exhibit index must be
filed as an attachment to the main document and must state that the exhibits
are being filed conventionally rather than electronically.
2. The Filing User shall file the main document containing the exhibits
electronically and submit an exhibit index and the actual exhibits
conventionally to the Clerk’s office. The exhibits must be tabbed and
bound. Receipt of the document containing the exhibits with a text-only
entry shall be noted on the docket.
3. A party must serve conventionally filed materials on other parties as if not
subject to these electronic filing procedures.
VI. NOTICE OF COURT ORDERS AND JUDGMENTS
Immediately upon the entry of an order or judgment in an action, the Clerk’s office will
transmit to Filing Users in the case, in electronic form, a Notice of Electronic Filing
(NEF), with a hyperlink to the electronic document. Electronic transmission of the NEF,
along with a hyperlink to the electronic document, constitutes the notice required by
Federal Rules of Civil Procedure 77(d) and Criminal Procedure 49(c). The Clerk’s office
must give notice in paper form to a person who is not registered for electronic service.
VII. PUBLIC ACCESS TO COURT RECORDS
A. PUBLIC ACCESS AT THE COURT
Electronic access to the system is available for viewing to the public at no charge
at the Clerk’s office during regular business hours. A copy fee for electronic
reproduction is required in accordance with 28 U.S.C. § 1914.
B. INTERNET ACCESS
Remote electronic access to the system for viewing purposes is limited to
subscribers to the Public Access to Court Electronic Records (“PACER”) system.
The Judicial Conference of the United States has ruled that a user fee shall be
charged for remotely accessing certain detailed case information, such as filed
documents and docket sheets in civil cases, but excluding review of written orders,
calendars and certain other general information.
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C. CONVENTIONAL COPIES AND CERTIFIED COPIES
Conventional copies and certified copies of electronically filed documents may be
purchased at the Clerk’s office. The fee for copying and certifying shall be in
accordance with 28 U.S.C. § 1914.
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Form A
IN THE UNITED STATES DISTRICT COURT FOR THE
EASTERN DISTRICT OF ARKANSAS
_________________________________ Plaintiff(s),
v. Case No.__________________
_________________________________ Defendant(s)
DECLARATION THAT PARTY WAS UNABLE
TO FILE IN A TIMELY MANNER
Please take notice that __________________________________ was unable to file
_______________________ in a timely manner due to technical difficulties. The deadline for filing the
__________________________________ was ____________________. The reason(s) that I was unable
to file the _________________________________________ in a timely manner and the good faith efforts
I made prior to the filing deadline to both file in a timely manner and to inform the court and the other
parties that I could not do so are set forth below.
[Statement of reasons and good faith efforts to file and to inform]
I declare under penalty of perjury that the foregoing is true and correct.
Respectfully submitted,
_______________________________
Name of Password Registrant
Address
City, State, Zip Code
Phone:
E-mail:
19
